[Remote] Law Firm Finance & Billing Manager

Note: The job is a remote job and is open to candidates in USA. Pitcoff Law Group, a growing commercial litigation and business law firm based in New York City, is seeking a Finance & Billing Manager to own the firm’s day-to-day financial operations. This role involves managing client billing, trust accounting, collections, and bookkeeping while improving financial workflows in a fast-paced environment.

Responsibilities

• Manage client billing, including weekly invoice preparation, review, finalization, and delivery
• Respond to client billing questions and escalate sensitive or disputed issues when needed
• Track retainers, trust balances, fulfill replenishment needs, post incoming payments, wire transfers, and refunds
• Move earned fees from trust to operating in accordance with approved invoices and firm procedures
• Prepare monthly three-way trust reconciliations and maintain accurate trust records
• Follow up on collections, maintain AR reporting, and create and monitor approved payment plans
• Audit client expenses for charge-back, including filing fees, service fees, court costs, research charges, and other reimbursable expenses
• Maintain bookkeeping records, reconcile accounts, and support month-end financial review
• Manage accounts payable, vendor bills, recurring expenses, and payment documentation
• Coordinate payroll information through the firm’s PEO
• Coordinate with the PEO on benefits updates and filings including but not limited to retirement plans and benefits renewals
• Assist in the annual and ongoing budgeting process
• Track state registrations, annual reports, address updates, registered agent matters, and related compliance deadlines
• Coordinate with the firm’s CPA, CFO, banks, vendors, payroll provider, and outside partners
• Support matter-level financial setup and closeout, including final invoices, trust transfers, refunds, AR review, and expense reconciliation
• Identify gaps, improve workflows, and create practical documentation where needed

Skills

• 5+ years of experience in law firm finance, legal billing, bookkeeping, accounting operations, or professional services finance
• Experienced with billing, retainers, accounts receivable, accounts payable, reconciliations, and client-facing payment matters
• Familiar with attorney trust accounting and three-way trust reconciliations
• Comfortable working directly with clients on billing, payment, retainer, and balance questions
• Highly organized, accurate, discreet, and reliable
• Able to manage recurring deadlines and follow through without heavy oversight
• Comfortable building process where process does not yet exist
• Clear and professional in written and verbal communication
• Available to work standard business hours in Eastern Time
• QuickBooks Online experience is required
• Clio Manage experience is strongly preferred
• Experience with Microsoft 365, legal payment platforms, payroll/PEO systems, and financial reporting tools is a plus

Benefits

• Health insurance with up to 100% employer contribution
• Dental, vision, disability, and life insurance
• 401(k) with employer contribution
• Paid time off, including vacation, holidays, and personal days
• Fully remote work environment

Company Overview