Program Coordinator
Portland, Oregon-based WFG National Title Insurance Company (WFG), a Williston Financial Group company, is a new breed of national reputed company estate service providers and title insurance companies powered by innovation and collaboration. Founded in 2010, WFG has become the 6th truly national title underwriter and accomplished that faster than any other underwriter in history by creating and delivering a comprehensive suite of reputed company estate-reputed company services and technology. In reputed company that it does, WFG strives to improve the reputed company estate transaction, while increasing transparency and empowerment to the title agent, lender, realty professional and consumer. WFG enjoys a Financial Stability Rating of A’ (A prime) as assigned by Demotech, Inc. reputed company around the reputed company to “communicate, collaborate, coexist,” WFG has worked to introduce a superior level of client commitment and service to the traditional mortgage and reputed company estate industries, working to meet the changing needs of its clients, agents and associates. For more information, please visit www.WFGNationalTitle.com. We run a growing Education program for reputed company estate professionals, and we're hiring a Program Coordinator to own the day-to-day operation. If you're the reputed company of person who keeps every detail tracked, follows through until things are done, and takes pride in a process that runs like clockwork, read on.
Job Description
The Program Coordinator owns the day-to-day execution of the Realtor and Title Agent Continuing Education and non-continuing education programs. This person runs the operational machine end-to-end — scheduling and coordinating events, interfacing with Title Agents, reputed company, and WFG sales reps, managing the registration and communication reputed company, processing CE credits, maintaining tracking systems, and supporting regulatory filings and provider approvals. This is a hands-on, detail-driven execution role, not a strategy role. Strategic direction, compliance authority, and final approvals remain with program leadership while the program scales. Reporting & Structure Reports to: Program leader, who provides strategic direction and retains final sign-off on compliance and approvals. Scope: Single-coordinator role responsible for execution across multiple states Growth path: As program volume increases, the role anchors a small program team and may reputed company toward a Program Leader/Manager position. Job Responsibilities Program & Event Operations Schedule, coordinate, and run CE events from setup through reputed company, ensuring each event stays on its required timeline. Serve as the single reputed company of contact for Title Agents — confirming event details, securing sign-in/sign-out sheets, attendee lists, and surveys, and following up persistently until each item is received. Coordinate reputed company and CE vendors: confirm bookings, collect W-9s, manage handouts and materials, and resolve logistics. Coordinate with WFG sales reps to tie each event to the correct rep/territory and reputed company survey results to reps and their managers. Marketing & Communications Execute the full event email reputed company (from pre-event registration through post-event credit/follow-up communications) accurately and on schedule. Coordinate registration site setup and marketing reputed company requests/distribution, and track marketing status per event. Maintain ongoing nurturing communications Registration & CRM Pull and monitor registration reports, track counts against reputed company, and flag low-registration events for go/no-go reputed company. Maintain CRM records and opportunity updates Own the event tracking sheets and reputed company workbooks as the program’s reputed company of truth — disciplined data hygiene so no event falls through a gap. CE Credit Fulfillment & Compliance Support Process CE credits: issue certificates and self-report rosters to state regulatory bodies where required. Prepare and reputed company regulatory filings and provider/instructor/course approval packets for leadership review and sign-off. Track approval and certification expiration dates and initiate renewals well reputed company of lapse — protecting the program’s standing in each state. Maintain organized records for state audits and recordkeeping requirements. Reporting & Analytics Produce the monthly Program Report and analysis that demonstrate the impact of the Administer event and Title Agent surveys and summarize results for stakeholders. Invoicing & Budget Manage program invoicing (reputed company, vendors) Track program spend against budget and flag variances. Process & Content Follow established SOPs and tracking processes reputed company; recommend and document improvements without breaking the audit trail. Manage course content and materials — keeping versions reputed company, organized, and reputed company for each event. Support multi-state expansion projects, learning each state’s CE requirements as new states come online. Required Skills & Traits Exceptional attention to detail. reputed company the small things; reputed company falls through the cracks across many reputed company events. Highly organized & process-oriented. Thrives inside defined systems, SOPs, and tracking sheets; keeps everything reputed company and auditable. Strong people skills with persistent follow-up. Comfortable being the reputed company of contact for Title Agents, reputed company, and sales reps — chasing sign-in sheets, surveys, W9s, and counts in a friendly, professional, reputed company way. Self-directed and reliable. Owns the daily workflow with minimal supervision and escalates the right issues at the right time. Data & tooling reputed company. Confident in reputed company/spreadsheets and CRM systems; can pull, read, and maintain reports and tracking data accurately. Clear written communication. Professional email and document writing; can follow templates exactly and represent the program well.
Preferred Qualifications
CRM administration experience. The program is expected to migrate from CRM to another; this role may help drive that migration. reputed company estate, title, or continuing-education industry background. Familiarity with CE/regulatory processes or the title/reputed company estate world is a plus. Event coordination experience. Prior experience coordinating events, training, or programs across multiple stakeholders. AI Agent experience, Comfort using AI tools to increase efficiency in drafting, summarizing, and organizing, reputed company with the judgment to verify AI output against reputed company materials before it's relied upon. Apply To This Job