Finance and Administration Specialist
Department Law Finance About the Department The University of Chicago Law School occupies a unique niche among this country's premier law schools. Located on a residential campus in one of America's great cities, UChicago Law offers a rigorous and interdisciplinary professional education that blends the study of law with the humanities, the social sciences, and the natural sciences. Students, faculty, and staff form a small, tightly knit community devoted to the life of the mind. Job Summary The Finance and Administration Specialist reports to the Director of Financial Planning and Analysis and will help coordinate analysis and reporting for the Law School's operating, endowment, gifts, capital, and other internal budgets. This role will support the Director of Financial Planning and Analysis by providing budget, financial, and analytical input and by assisting with special projects. This role will also provide administrative support for the Law Human Resources department.
Responsibilities
Assists and provides support to prepare annual budgets, create internal tracking mechanisms, ensure compliance with policies, procedures and leadership’s expectations, and perform research, reporting and analysis as directed. Acts as a resource and provides general training to faculty and staff; assists internal units with University financial systems, as needed. Oversees monitoring of all procurement activities, including approval of purchasing and expenditure activities. Assists staff with transactions in Oracle, Concur, and Workday, and provides guidance on University procurement policies. Manages all graduate and undergraduate student employment for the Law School. Works with faculty and Law School colleagues to ensure GSU compliance and resolve any student employment issues. Performs all related accounting functions required to maintain the general ledger, such as monitoring accounts, preparing financial projections and/or reports, and account creation, reconciliation and closing, in compliance with Generally Accepted Accounting Principles and University policies and procedures. Reconciles monthly financial data, assists in the preparation of monthly variance reports and annual effort reports, supports the yearend close process. Makes deposits, tracks gifts, payments and pledges to ensure proper allocation, reconciles stale dated checks and monthly wire transfers. Submits journal entries and expense transfers in Oracle as needed. Processes payments to vendors as needed, assists with account set-up for vendors and independent contractors, advises internal unit administrators on the procurement process. Provides administrative support to the Human Resources team as needed. Helps to prepare monthly reports, conducts and correct errors in accounts using existing procedures that are in place, and provides advice on the financial impact of human resources and academic affairs decisions. Works with other administrators on the procurement process, allocates expenditures for authorization, and advises in communications regarding funding agencies, subcontractors, and others at the instruction and direction of others. Performs other related work as needed.
Minimum Qualifications
Education: Minimum requirements include a college or university degree in related field. Work Experience: Minimum requirements include knowledge and skills developed through Apply tot his job Apply To this Job