AR/AP Accountant

About Prepared Hero

Prepared Hero is an innovative DTC ecommerce brand dedicated to equipping individuals with high-quality, reliable products for unexpected situations. Our range extends across various categories, ensuring our customers are prepared and confident to face any unforeseen circumstances in their daily lives.

As a trailblazer in the industry, Prepared Hero is committed to providing a seamless, user-friendly shopping experience, ensuring our customers have easy access to our life-saving and convenient products. We stand for readiness, quality, and a customer-centric approach, promising peace of mind and preparedness. Our mission goes beyond transactions; we aim to educate and empower communities to be their own heroes.

About the Role:

We’re seeking a detail-oriented and proactive AR/AP Accountant with CPG industry experience to manage end-to-end accounts payable and receivable processes. The ideal candidate will be highly proficient with Bill.com, EDI platforms (such as SPS Commerce), and experienced in 3-way invoice matching. This role ensures timely processing of payments and collections while maintaining accurate records and supporting key financial operations.

Requirements

What you will do:

Accounts Payable (AP)

• Process vendor bills and employee reimbursements using Bill.com
• Perform 3-way matching of purchase orders, receipts, and invoices
• Reconcile discrepancies with internal teams and external vendors
• Manage vendor relationships and ensure timely payments

Accounts Receivable (AR)

• Generate and issue customer invoices based on sales orders and fulfillment data
• Reconcile incoming payments and monitor outstanding accounts
• Communicate with customers on overdue invoices and apply cash receipts

EDI Invoice Automation

• Pull and process invoices from SPS Commerce and other EDI portals
• Troubleshoot transmission errors and resolve integration issues
• Work with ERP teams to ensure invoice accuracy and data flow consistency

Reporting Compliance

• Maintain accurate records and assist with month-end close and reconciliations
• Prepare AR/AP aging reports and assist with audits as needed
• Ensure adherence to company policies and GAAP compliance

What we are looking for:

• 3+ years experience in AR/AP accounting, ideally in the CPG or wholesale/retail industry
• Strong knowledge of Bill.com, SPS Commerce, and EDI workflows
• Proficient in 3-way invoice matching
• Familiarity with ERP systems such as NetSuite, Fulfil.io, or similar
• Proficient in Microsoft Excel and G Suite
• Strong organizational skills and attention to detail
• Bachelor’s degree in Accounting, Finance, or related field (preferred)
• Experience with warehouse/3PL invoicing and chargeback reconciliation
• Understanding of retail terms like net payment cycles, allowances, and deductions
• Exposure to tools like QuickBooks, A/P automation platforms, or inventory systems

Benefits

• Competitive hourly range with flexibility depending on background and experience;

• PTO + Regional Holiday time off

• End-of-year bonus;
• Wellness workspace budget;
• Fully remote position with flexible working schedule.

Originally posted on Himalayas