Office Assistant/Receptionist

TITLE: Office Assistant/Receptionist LOCATION: Queens DEPARTMENT: Manufacturing REPORTS TO: Management JOB SUMMARY: The Office Assistant/Receptionist is the primary point of contact for our clients and will be the face of our brands. You will be responsible for answering and routing all incoming calls, taking accurate messages, and providing basic information to visitors/guests. Assignments may include compiling and analyzing data, coordinating multiple concurrent activities, and interacting with individuals and groups at most levels in the company. You are the company?s front-line contact with the public and must represent our brand at a very high level of customer service in a friendly, helpful and informative manner. Responsibilities: Provide confidential technical and administrative support to the company Communicates with guests in a professional, friendly, and efficient manner Notifies the appropriate parties when guests are waiting Maintains the customer status list and works with sales staff Answers, transfers, and provides information to incoming calls as well as directs telephone calls to the appropriate parties, as necessary and strives to minimize hold time Maintains calendar for management; schedules meetings, interviews, etc. Performs internal and external office communication: email, voicemail and miscellaneous written correspondence (to include general clerical responsibilities) Greets and assists vendors, customers, staff and interviewees in person and by telephone, in a courteous, professional, and friendly manner Runs necessary daily sales performance (in-bound and customer service call) reports to assist Management team Assist sales, marketing and the accounting department with special projects and other admin tasks Completes mass mailings, UPS and USPS Schedule, plan and coordinate special events for (recruitment, training and management meetings meetings) Monitor inventory levels and reorder materials as needed Manage the purchasing of materials and supplies required for production based on demand forecasts and inventory level. Performs other administrative duties as needed and when assigned SKILLS & KNOWLEDGE: High School Diploma with 2 or more years? experience as a receptionist, sales support admin and or front office assistance Any combination of education and experience related to college level work Proficiency in Microsoft Office and use/creation of spreadsheet and database management tools Strong interpersonal, verbal, and written communication skills Proficient in Microsoft Word, Excel, Access and Outlook in order to perform duties Job Type: Full-time Pay: $16.50 - $20.00 per hour Benefits: ? Health insurance ? Paid time off Schedule: ? Monday to Friday Experience: ? Administrative Support: 2 years (Required) ? Office Assistant: 2 years (Required) ? Receptionist: 3 years (Required) Work Location: In person Apply Job!