Operation Administrative Coordinator - Express Scripts

The job profile for this position is Pharmacy Operations Representative, which is a Band 1 Professional Career Track Role. Excited to grow your career? We value our talented employees, and whenever possible strive to help one of our associates grow professionally before recruiting new talent to our open positions. If you think the open position you see is right for you, we encourage you to apply! Our people make all the difference in our success. Location: 100% work on site, Whitestown, IN Hours: Monday- Friday 2:00pm-10:30pm The Operations Administrative Coordinator is primarily responsible for delivering value by providing support to our Operations Production and Management Teams. This person will be working side by side with internal customers, leading projects that will support our production goals, and will be an advocate for the production floor team members. They will work with limited supervision on projects for the supervisor staff and working in production tasks that support the need at any given time. They will provide direction to team members and assist supervisors with follow up, coaching, and supporting administrative duties that will allow Supervisors to be more available to engage with their team. Responsibilities are broken into two main functions; one function of this role is to support the Production staff as needed and supporting the Operations Supervisors by owning administrative tasks. What you'll do: • Assist in the efficient management of programs to ensure timely response and completion. Examples would be Cigna Standout Recognition, ALPS reporting, New Hire Orientation, shift cross over, Safety, and Hiring events. • Preparing Reports to all Management team in a timely manner. Working in collaboration with RMG (Resource Management Group) partners. • Scheduling and Coordinating Ad Hoc and Recurring Meetings for Supervisors, as well as adding reminders for follow up and due dates in Outlook Calendars. This will include setting up times for Interviews as needed and team huddles. • Posting critical, approved communications throughout the pharmacy in all areas of Operations to ensure consistency. This will include monitoring communications and removing any outdated postings. • Posting consistent Overtime Sign up requests in all departments for all shifts as needed, including pulling information from the postings for the management team as needed. This may include attending Operations Overtime planning meetings. • Support tracking of Supervisor tasks and providing reminders appropriately, including shift differential changes, new hire calls, interview support, and shift preference forms. • Enter requests as needed for Real Estate, IT, or Supply needs as well as tickets as needed for stuck transactions or other technology team help needs to ensure the correct functioning of the Pharmacy. • Assist with Supply needs and distribution and copying as needed. • Collecting records as needed for Training/CTL completion and maintain cross training data for each department. These must be consistent between all 3 shifts. • Assist as needed with Engagement Activities. What you need to do the job: • Project coordination skills • Must exercise good judgement, problem solving skills and maintain the highest levels of confidentiality and integrity • Must have excellent written communications and interpersonal skills • Ability to keep deadlines straight and prioritize work accordingly • Ability to anticipate future needs and act proactively • Must be comfortable operating in a fast-paced environment • Self-starter with excellent organizational skills and ability to work independently, remain focused and execute work with minimal supervision, able to multi-task effectively • Experience with Outlook Scheduling, Excel and Word a plus • Ability to speak English is required for this position due to the need to communicate safety rules on the shop floor. • Must be able to lift 40 lbs. • Able to be on your feet for your entire shift Why Choose Us? • Comprehensive Health Coverage from Day One (including medical, dental, vision). • Competitive Holiday, Paid Time Off (PTO), and Overtime Compensation. • Robust 401K Plan with Company Match. • Vibrant and Inclusive Culture: Embrace our engaging and welcoming workplace environment, where authenticity is celebrated. Join us in shaping the future of pharmacy operations while enjoying a supportive and enriching work environment that fosters professional growth and fulfillment. Apply now to embark on a rewarding career journey with us! If you will be working at home occasionally or permanently, the internet connection must be obtained through a cable broadband or fiber optic internet service provider with speeds of at least 10Mbps download/5Mbps upload. Qualified applicants will be considered without regard to race, color, age, disability, sex, childbirth (including pregnancy) or related medical conditions including but not limited to lactation, sexual orientation, gender identity or expression, veteran or military status, religion, national origin, ancestry, marital or familial status, genetic information, status with regard to public assistance, citizenship status or any other characteristic protected by applicable equal employment opportunity laws. Please note that you must meet our posting guidelines to be eligible for consideration. Policy can be reviewed at this link. Qualified applicants with criminal histories will be considered for employment in a manner consistent with all federal, state and local ordinances. Apply Job!