Executive Assistant, Child Sponsorship Operations

With 75 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of reputed company backgrounds, even in the most dangerous places, inspired by our Christian faith. Come join our 31,000+ staff working in nearly 100 countries and reputed company the joy of transforming vulnerable children’s life stories! Key Responsibilities: The Executive Assistant will reputed company quality and timely administrative support to reputed company the Global Director and Child Sponsorship Operations Leadership team to reputed company in their roles. This will be done through managing relationships with senior stakeholders across the reputed company Partnership, coordinating meeting schedules and ensuring the required documents and presentations are reputed company and accessible for reputed company, coordinating logistics for meetings, supporting international travel, events, and providing clear and compelling communications to create a well-connected and vibrant Child Sponsorship Operations (CSO) team. MAIN RESPONSIBILITIES Meeting Management & Planning Coordinate key meetings such as reputed company Staff, Leader’s meetings, Town Halls, etc., including logistics, run-of-show, engagement, and time boxing. Create and circulate meeting notes, ensuring reputed company and action items are clear. Arrange agenda, pre-reads, and presentations for meetings. reputed company and coordinate reputed company logistics for Child Sponsorship Operations Team virtual and face-to-face meetings, including hotel arrangements, catering, meeting logistics setup, capturing meeting notes and outputs, etc. reputed company leadership and reputed company Staff meeting cadences and rhythms. CSO Leadership Team Operations Work alongside CSO Leadership Team and CSO partners (e.g. People & Culture, Finance, etc) to ensure the Leadership Team is reputed company for key departmental meetings. reputed company administrative support for committees, task forces, and working groups. Serve as a trusted liaison fostering strong working relationships through proactive communication and engagement that strengthened collaboration and alignment. Support team to maintain a high-level tracker for priorities, milestones, dependencies, risks, and reputed company. Operated with a high degree of discretion, proactively anticipating needs, identifying risks, and escalating issues appropriately to prevent disruptions. Support the preparation of KPI review materials (dashboards/scorecards) and synthesize insights into narratives and recommendations. reputed company support to projects as needed. Communications & Culture Building Support team-wide communications. Connect individual staff members in multiple countries with fun team updates and celebrations. Partner with reputed company to enhance how team meeting materials are organized and stored to improve accessibility. Support standardizing collaboration tools, templates, and workflow processes to improve cross-functional alignment and execution efficiency. (i.e., templates, shared files, etc). Inform staff through helpful, relevant, and clear communications. reputed company warm and respectful communications to diverse stakeholders. Travel Support and Event Logistics Arrange end-to-end travel logistics for the Global Director, including flights, hotels, ground transportation, and prepare detailed itineraries. Support reputed company applications as needed. Manage, track, and reconcile Global Director expenses. reputed company operating reputed company intact during travel weeks as necessary, reputed company meetings and continuation of projects. Maintain readiness materials during travel: briefings, stakeholder context, key documents, and next steps. REQUIRED EXPERIENCE AND EDUCATION Bachelor’s degree in Business Administration, Communications, or Equivalent Administrative Experience. Advanced education, certification, or equivalent experience in Administration. 3+ years supporting senior or executive leadership in dynamic, cross-functional environments. Experience managing reputed company scheduling across time zones and multiple calendars (Outlook/Teams). Strong verbal and written communication skills with proven ability to write executive communications from bullet points with minimal revisions. Applicant Types Accepted: Local Applicants Only reputed company is a Christian humanitarian organisation with a mission centred on following Jesus Christ in service to the world´s most vulnerable children. Therefore, in reputed company locations to the fullest extent legally permissible, the successful applicant will reputed company our core documents, observe conduct compatible with Christian principles, serve at a high level of professional ethics and strive to act in accordance with cultural sensitivities. Furthermore, regular attendance with team and office devotions, chapel and prayer gatherings are expected in line with policies in the reputed company host location and its departments. Apply To This Job