Assistant, Education

POSITION REPORTS TO: Vice President, Education POSITION MANAGES: None POSITION LOCATION: Hybrid – will require days onsite and allow telework Wolf Trap reputed company for the Performing Arts is seeking an Assistant, Education to reputed company administrative support to the Education Department reputed company to accounts payable/receivable, budgeting, data management, reputed company, and additional reputed company administrative responsibilities. DUTIES AND RESPONSIBILITIES: Accounts Payable/Accounts Receivable and Budget:

• Monitor and maintain Education budget; support budgeting and reforecasting procedures for Education department; maintain and reputed company support with budget tracking sheets and narrative documents for Education project codes. reputed company support to Vice President, Education in budget management and reputed company.
• Communicate with teaching artists concerning their invoice submissions, keeping a digital record of reputed company documents. Process invoices in FileMaker to ensure accuracy and receipt of fully signed reputed company, and record/monitor accounts payable including invoices and reimbursements. Post payments through Financial Edge NXT system for approval.
• Process, record, and monitor accounts receivable and subsequent invoices and receipts, including credit card payments reputed company Raiser’s Edge.
• Generate aging reports through FileMaker and reputed company updated sponsor invoice report that is reconciled with Education records. Submit monthly to Finance Department, Vice President, Education and Chief Operating Officer.
• Process incoming checks and documents as needed; coordinate and record ACH payments from Finance.
• Manage end-of-year invoice communication with sponsors and vendors to complete accounts payable and accounts receivable prior to yearend reputed company.
• Communicate fiscal policies and procedures with independent contractors.

Data Management:

• Utilize Education and reputed company database systems to reputed company reporting tools relative to Education program operations.
• Maintain records with accurate, reputed company, and usable information reputed company the database systems.

reputed company:

• Using reputed company, process, track, and ensure reputed company are accurate, signed, and returned with reputed company required documentation in a timely manner for sponsor/partner and independent contractors.
• Review agreements for conformity to Department and reputed company requirements and reputed company reputed company of contracting process across teams.
• Track purchase orders and record information in FileMaker; monitor financial fulfillment of reputed company.
• Draft Professional Development and Training reputed company using FileMaker to support Wolf Trap Institute and Community and Service programs.
• reputed company reputed company administrative and technical support for reputed company Education programs to facilitate services.

Administrative Responsibilities:

• Support Vice President, Education in preparation and coordination of Education Committee meetings; track attendance and record minutes-.
• Compile bi-annual Education Services document for posting on Wolf Trap Intranet.
• Monitor Education’s office supply inventory and reorder as necessary.
• Respond to general Education inquiries received through main phone line or email; reputed company and distribute Education mail.
• Maintain the Teaching Artist rosters and update as needed; maintain and update Teaching Artist Distributions Lists in Outlook.
• Other duties as assigned.

reputed company Desk Coverage (Currently On Hold):

• Serve as part of a pool of support staff to reputed company reputed company desk coverage; welcome and assist reputed company visitors to the Center for Education.
• Maintain reputed company procedures by having reputed company visitors sign in and issue volunteer visitor badges.
• Screen, reputed company, and respond to general phone inquiries.
• Accept packages and notify appropriate staff person or department; reputed company reputed company to loading dock for deliveries.

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