[Remote] Remote Project Manager and Executive Assistant

Note: The job is a remote job and is open to candidates in USA. Genie Academy is a K-12 supplemental education company based in New Jersey, focused on teaching various subjects to small groups of students. They are seeking a Remote Project Manager and Executive Assistant who will manage project delivery and provide executive support to the founder by organizing tasks, managing schedules, and ensuring effective communication.

Responsibilities

• Translate annual goals and quarterly Rocks into sprints, milestones, and tasks with clear owners and dates
• Plan sprints, run standups, keep backlogs clean, and clear blockers weekly
• Hold the full map of every active project -- who owns what, what's stuck, and what's at risk
• Maintain one source of truth for status so anyone can see what's on track, what's late, and why
• Drive accountability without absorbing other people's work -- the next action stays with its owner
• Guard the founder's time and protect blocks for deep work
• Triage email, draft replies, and flag only what truly needs the founder
• Prepare every meeting: agenda in, notes and action items out (including weekly Level 10 and standing meetings)
• Log and track every commitment the founder makes through to completion
• Produce first drafts of messages, documents, and updates; coordinate with the team on the founder's behalf
• Handle travel, bookings, and logistics
• Deliver a tight status update -- what shipped, what slipped, and what needs a decision

Skills

• 3+ years in project management, executive support, or a blended role
• Proven ability to break a large goal into a plan with clear owners and dates
• Working familiarity with EOS or Scaling Up, and/or Scrum, Agile, or Kanban
• Strong calendar and inbox management
• Excellent written English -- this is a remote, mostly async role
• Discretion and sound judgment handling sensitive information
• Self-directed and reliable -- you close loops without being chased
• Calm under competing priorities with good judgment on what matters now
• Scrum certification (CSM, PSM, or equivalent hands-on experience)
• Prior experience as a founder's EA or chief of staff
• Background in education, multi-location operations, or software delivery
• Experience coordinating distributed or offshore teams

Company Overview