[Remote] Talent Acquisition Operations Coordinator (REMOTE)

Note: The job is a remote job and is open to candidates in USA. Nift is a rapidly growing company focused on reshaping customer acquisition through thoughtful gifting. The Talent Acquisition Operations Coordinator will be responsible for establishing and optimizing recruiting processes, managing the Greenhouse ATS, and ensuring a smooth recruiting operation as the company scales.

Responsibilities

• Partner with the Talent Acquisition Lead to design and stand up the processes, workflows, and standards that scale recruiting from 50 people to hundreds
• Find where the process breaks, slows, or could be sharper — and build the fix
• Establish the operational rigor and documentation that make great hiring repeatable, not dependent on any one person
• Own Greenhouse as the system of record — configuration, structure, hygiene, and discipline
• Keep data clean, current, and trustworthy, so every report and decision rests on solid ground
• Pull weekly, monthly, and quarterly reporting on KPIs and OKRs, and surface the trends that matter
• Drive coordination across the full recruiting pipeline — every department, every stage — keeping searches moving and on standard
• Coordinate interviews across hiring managers, panels, and candidates with zero dropped threads
• Prioritize searches against benchmarks and metrics to meet business goals
• Protect a candidate experience that reflects how seriously we take our people, start to finish
• Pitch in on company research, sourcing, and initial candidate outreach using LinkedIn, and other tools when searches need the lift

Skills

• 3–5 years in talent acquisition operations or coordination, with strong project management instincts
• Deep, hands-on Greenhouse experience — you've owned an ATS, not just worked inside one
• A builder's mindset: you don't just run a process, you see how to improve it and you make it happen
• Real data fluency — you can pull, structure, and read recruiting metrics, and yes, you love a good spreadsheet
• Outstanding organization, relentless follow-up, and genuine attention to detail
• Strong written and verbal communication, and the judgment to partner well with senior stakeholders
• You're resourceful and self-directed — you solve problems without waiting to be told
• You're comfortable in ambiguity and stay steady when priorities shift mid-stride
• You take feedback well and act on it
• You can hold many threads at once without dropping one

Benefits

• Competitive compensation and comprehensive benefits — 401(k) with matching, medical / dental / vision, and equity potential for full-time employees
• Flexible remote work
• Unlimited Responsible PTO

Company Overview