[Remote] V101 - Legal Practice Assistant

Note: The job is a remote job and is open to candidates in USA. Job Duck is a lifestyle company connecting ambitious individuals with rewarding remote job opportunities. They are seeking a proactive and highly organized Legal Practice Assistant to support a growing remote law firm, ensuring daily operations run smoothly and allowing attorneys to focus on legal work and client outcomes.

Responsibilities

• Ensure processes are organized to prevent tasks from falling through the cracks
• Assist with general administrative tasks to support daily operations
• Track time entries and maintain accurate records
• Prepare and send retainer agreements to clients
• Maintain ongoing client communication and follow-ups
• Support billing processes and ensure timely invoicing
• Handle email inbox management and correspondence
• Conduct client intake processes and gather necessary information
• Coordinate scheduling and maintain accurate calendars
• Answer and manage incoming phone calls professionally

Skills

• Strong communication and conversational abilities with a neutral English accent
• Critical thinking and problem-solving capabilities
• High level of organization and attention to detail
• Ability to manage multiple priorities in a fast-paced environment
• Intuitive decision-making and sound judgment
• Empathy and professionalism in client interactions
• Growth mindset and willingness to learn new processes
• Adaptability and accountability in a remote work setting
• Time management and task prioritization skills
• Tech-savvy with ease in adopting legal and productivity tool
• Reliable computer, strong and stable internet connection, and a professional home office environment
• CRM system such as PracticePanther
• Communication tools such as Microsoft Teams
• Microsoft Office 365 including Outlook and OneDrive

Company Overview