Proposal Coordinator

iQuasar LLC is looking for a Proposal & Business Development Coordinator to support their integrated growth engine across business development, capture, and proposal operations. This role involves managing proposal processes, ensuring compliance, and contributing to the development of compelling submissions aligned with strategic business goals.

Responsibilities

• Support proposal kickoff meetings and contribute to schedule development, compliance matrices, and task assignments
• Conduct and document RFP analysis to extract requirements, deliverable structures, templates, and evaluator criteria
• Coordinate proposal writing inputs, including technical narratives, corporate experience, résumés, key personnel information, and forms (SOCIO, reps/certs, SF forms, OCI statements)
• Assemble, format, and edit proposal volumes for consistency, clarity, grammar, and adherence to Flatter’s one-voice standard
• Track and organize all drafts through version control and SharePoint library/taxonomy
• Support pricing team by preparing pricing templates, gathering labor category mappings, and ensuring pricing deliverables match RFP instructions
• Manage graphics requests, coordinate visual assets, and ensure brand-consistent presentation
• Facilitate color team reviews (Pink/Red), consolidate reviewer comments, and track adjudication through final submission
• Support final production, packaging, portal submission, and compliance checks
• Maintain proposal library assets (templates, graphics, resumes, past performance library, boilerplate, compliance tools)
• Track and report weekly BD metrics, proposal throughput, CRM activity, and KPI dashboard data
• Maintain past performance databases, ensuring entries align with target NAICS, agencies, and capability lanes
• Assist in implementing AI/automation workflows that support faster, more accurate proposal development

Skills

• Bachelor's degree in Business, Marketing, Communications, English, or related field
• 1–3 years of experience in government contracting, BD, marketing, or proposal coordination
• Proficiency in Microsoft 365, SharePoint, Zoho CRM, Adobe
• Ability to interpret RFPs and develop compliant, compelling proposal content
• APMP certification or Shipley training
• Experience supporting IDIQ/BPA task order responses

Benefits

• 401(k) matching
• Competitive salary
• Paid time off
• Health, Vision, and Dental Insurance
• Matching the 401k plan
• Excellent training
• A vibrant working environment
• Vacation/sick leave
• Paid time off
• Nationally recognized insurance providers with online benefits services
• Flexible work from home options available

Company Overview