Finance & Operations Manager - Colombia
★ PLEASE SUBMIT YOUR CV IN ENGLISH ★Location: Remote - Colombia Employment Type: Full-Time Schedule: Monday – Friday | 11:00 AM – 8:00 PM EST Compensation: $3,000 – $3,500 USD/month
About the Role
We are seeking a highly detail-oriented and proactive Finance & Operations Manager to oversee financial operations, payroll coordination, vendor management, shipment auditing, and operational processing in a fast-paced logistics environment. This role combines full-cycle finance responsibilities with operational coordination and requires someone who thrives in highly process-driven environments where accuracy, accountability, and organization are critical. The ideal candidate has strong experience with QuickBooks Online, U.S. payroll operations, AP/AR management, vendor negotiations, shipment auditing, and operational workflows involving high shipment and order volumes. This is a high-impact role that directly supports the financial accuracy, operational efficiency, and day-to-day execution of the business.
Key Responsibilities
Finance & Accounting Operations Review every shipment for quote and billing accuracy Identify and dispute incorrect or unauthorized carrier charges Prepare weekly shipment billing and invoice processing Perform full-cycle Accounts Payable (AP) and Accounts Receivable (AR) functions Create and send weekly invoices accurately and on time Manage QuickBooks Online, including reconciliations and transaction reviews Communicate regularly with external accountants and financial partners Support quarterly tax preparation and year-end 1099 processes Payroll & Compliance Management Manage weekly payroll processes using Deel Coordinate payroll communications across multiple U.S. states Ensure payroll compliance, tax withholdings, and state-related requirements are properly managed Handle new employee registrations and onboarding coordination Coordinate background checks through Checkr Manage annual company licenses, registrations, and commercial insurance renewals Operations & Logistics Support Process new orders using established operational procedures Generate and manage:BOL numbers PRO numbers Carrier assignments Prepare shipping and logistics documentation as needed Support additional operational tasks requested by the Sr. Operations Manager Vendor & Carrier Management Manage vendor relationships and carrier communications Negotiate and dispute billing discrepancies independently with U.S.-based vendors and carriers Monitor operational accuracy across shipments and logistics workflows Maintain organized operational and financial documentation Reporting & Administrative Support Maintain operational spreadsheets, reports, and tracking systems Work extensively within:Gmail Google Docs Google Sheets Follow and improve financial and operational SOPs Ensure all processes are documented clearly and accurately
Requirements
Experience & Technical Skills 5+ years of advanced QuickBooks Online experience, including:Reconciliations AP/AR management Weekly invoicing Financial tracking 5+ years of highly detail-oriented operations experience managing high shipment or product volumes Experience managing U.S. payroll across multiple states Strong understanding of payroll compliance, state registrations, and tax withholdings Experience managing company licenses, insurance renewals, and business compliance processes Extensive experience with:Gmail Google Docs Google Sheets Strong operational documentation and SOP management skills Communication & Problem Solving Excellent written and spoken English skills Comfortable negotiating directly with U.S.-based vendors and carriers Strong analytical and auditing abilities High level of discretion handling sensitive financial and employee information Strong organizational and multitasking skills Ability to work independently in fast-paced environments with frequent interruptions and shifting priorities What We’re Looking For Highly accurate and process-oriented professional Strong ownership mentality and accountability Excellent attention to detail with numbers and operational workflows Proactive problem-solver who improves processes and identifies inefficiencies Comfortable balancing finance, logistics, and operations responsibilities simultaneously Team player who communicates clearly and professionally
Work Environment
Fully remote work environment VPN access required for daily operations Frequent communication through RingCentral (phone, text, and video calls) Fast-paced environment with real-time operational demands Training provided through live video sessions with the current finance team and Sr. Operations Manager What Success Looks Like Shipment billing is consistently accurate and disputes are resolved efficiently AP/AR and payroll operations run smoothly and on schedule Operational documentation and reporting remain organized and updated Vendor and carrier communications are handled professionally and proactively Financial reconciliations and invoicing are completed accurately with minimal errors Operational workflows remain efficient even in high-volume environments Why Join Us? High-impact role with ownership across finance and operations Opportunity to work closely with leadership in a fast-growing operational environment Long-term growth potential and operational visibility Collaborative remote culture with structured systems and training Dynamic environment where strong contributors can make a significant impact This is a remote/telecommute position. Apply To This Job