Temporary Data Entry & Invoice Reconciliation Analyst – 6‑Month Contract – Precision Finance & Vendor Management Role

About arenaflex

arenaflex is a global pioneer in cutting‑edge diagnostic technologies, delivering innovative solutions that empower healthcare providers, patients, and research institutions worldwide. With a focus on precision medicine, arenaflex combines advanced analytics, robust data platforms, and a culture of relentless curiosity to transform complex scientific data into actionable insights. Our mission is to make personalized testing a standard of care, accelerating early detection and targeted interventions that improve outcomes and extend healthy lives. As a fast‑growing organization, arenaflex invests heavily in talent development, collaborative teamwork, and a supportive environment where every employee can thrive, innovate, and make a meaningful impact on the future of health.

Why This Role Matters

In the fast‑paced world of finance and procurement, accurate data entry and invoice reconciliation are the backbone of operational efficiency. As a Data Entry & Invoice Reconciliation Analyst on a six‑month temporary assignment, you will be the guardian of financial integrity, ensuring that every purchase requisition, invoice, and vendor interaction is captured flawlessly. Your work will directly influence cash flow, vendor relationships, and compliance—critical components that keep arenaflex’s groundbreaking projects moving forward without interruption.

Key Responsibilities

Data Entry & Requisition Management

• Enter, validate, and maintain data in arenaflex Sheets or equivalent spreadsheet platforms with a focus on speed and 99.9% accuracy.
• Review purchase requisitions for completeness, policy compliance, and proper coding before they enter the approval workflow.
• Collaborate with internal stakeholders—including procurement, finance, and project teams—to resolve ambiguous or incomplete requisitions promptly.
• Maintain an organized audit trail of changes, ensuring traceability for future reviews and audits.

Invoice Review & Reconciliation

• Receive and scrutinize incoming invoices, confirming that amounts, tax calculations, and line‑item details align with purchase orders and receipt documentation.
• Perform three‑way matching (invoice, purchase order, receipt) using pivot tables, VLOOKUPs, and other advanced spreadsheet functions.
• Investigate and resolve discrepancies, such as duplicate charges, pricing variances, or missing documentation, escalating complex issues to senior finance partners when necessary.
• Partner closely with the Accounts Payable team to ensure timely processing, accurate posting, and adherence to payment terms.

Vendor & Stakeholder Communication

• Act as the primary liaison between arenaflex’s internal teams and external vendors, fielding inquiries, clarifying invoice details, and negotiating adjustments.
• Proactively follow up on missing or incomplete documentation, ensuring vendors receive clear guidance on required information.
• Document all communications in the vendor management system to preserve a complete record of interactions.

Insurance & Compliance Checks

• Review vendor insurance certificates and related compliance documentation to confirm they meet arenaflex’s contractual requirements.
• Flag any gaps or expirations and coordinate with internal risk and legal teams to secure timely renewals or corrective actions.
• Maintain a compliance dashboard that highlights upcoming expirations and outstanding items for senior leadership review.

Essential Qualifications

• Minimum 2 years of experience in data entry, procurement, accounts payable, or finance operations.
• Proficiency with spreadsheet software (arenaflex Sheets, Excel) including VLOOKUP, INDEX/MATCH, filters, pivot tables, and conditional formatting.
• Demonstrated ability to maintain high accuracy while processing large volumes of transactional data.
• Strong written and verbal communication skills, with a track record of effective vendor and cross‑functional collaboration.
• Experience performing invoice reconciliation, three‑way matching, and resolving payment discrepancies.

Preferred Qualifications & Additional Skills

• Exposure to ERP or financial management systems (e.g., SAP, Oracle NetSuite, or similar platforms).
• Knowledge of basic accounting principles and the accounts payable lifecycle.
• Familiarity with insurance compliance requirements in a corporate setting.
• Ability to analyze patterns, identify root causes of recurring errors, and propose process improvements.
• Self‑starter attitude with the capacity to manage multiple priorities independently while meeting tight deadlines.

Core Competencies for Success

• Attention to Detail: A meticulous eye for data integrity, ensuring every entry is correct the first time.
• Critical Thinking: Ability to spot inconsistencies, ask probing questions, and resolve issues before they impact downstream processes.
• Collaboration: Strong teamwork mindset, building constructive relationships with finance, procurement, and vendor partners.
• Customer Service Orientation: Treat vendors and internal stakeholders as valued partners, delivering clear, courteous, and timely communication.
• Proactivity: Anticipate potential bottlenecks, flag risks early, and suggest enhancements to streamline workflows.

Career Growth & Learning Opportunities

Although this position is initially a six‑month contract, arenaflex is committed to recognizing high performers and offering pathways to permanent employment. Successful analysts may transition into roles such as:

• Senior Accounts Payable Specialist
• Procurement Analyst
• Finance Operations Coordinator
• Compliance & Risk Analyst

arenaflex also provides access to a robust learning platform, covering topics like advanced Excel techniques, ERP system certifications, and financial compliance best practices. Employees are encouraged to attend internal webinars, industry conferences, and cross‑departmental workshops to broaden their skill set and accelerate career progression.

Work Environment & Culture at arenaflex

At arenaflex, we foster a collaborative, inclusive, and high‑energy environment where curiosity is celebrated and innovation thrives. Our teams work in hybrid settings, blending remote flexibility with occasional on‑site collaboration days to maintain strong interpersonal connections. Key cultural pillars include:

• Innovation First: We empower employees to experiment, share ideas, and challenge the status quo.
• Inclusive Excellence: Diversity of thought, background, and experience is a strategic advantage; we actively cultivate an environment where every voice is heard.
• Integrity & Transparency: Open communication, ethical decision‑making, and clear accountability are non‑negotiable.
• Well‑Being: Comprehensive wellness programs, mental‑health resources, and flexible scheduling support work‑life harmony.

Compensation, Perks & Benefits

arenaflex offers a competitive hourly rate of $25 for this temporary role, with the potential for conversion to a full‑time position based on performance. In addition to base compensation, employees enjoy a suite of benefits designed to support health, financial security, and personal growth, including:

• Medical, dental, and vision coverage for employees and eligible dependents.
• Life insurance, short‑ and long‑term disability plans.
• Retirement savings options with company matching contributions.
• Paid parental leave, family‑bonding time, and flexible vacation policies.
• Employee assistance programs, wellness stipends, and access to on‑site or virtual fitness classes.
• Generous employee referral bonuses and recognition awards.
• Professional development budget for certifications, courses, and conferences.

Application Process & Next Steps

If you are a detail‑oriented professional who thrives in a fast‑moving finance environment and is eager to contribute to arenaflex’s mission of advancing health through data‑driven diagnostics, we want to hear from you. To apply, please submit your resume and a brief cover letter outlining your relevant experience and why you are excited about this opportunity.

Our recruitment team reviews applications on a rolling basis. Qualified candidates will be contacted for a virtual interview, followed by a brief assessment to evaluate technical proficiency. We value transparency and will keep you informed at each stage of the hiring journey.

Join arenaflex Today

Become part of a purpose‑driven organization where your meticulous work directly supports groundbreaking scientific discoveries and improves patient outcomes worldwide. At arenaflex, your contributions are recognized, your growth is nurtured, and your potential is limitless. Apply now and start a rewarding career that makes a difference.

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