Closing Coordinator, Real Estate

About the position Ballard Spahr is a nationally recognized law firm with more than 750 lawyers across 19 offices in the United States. A career at Ballard Spahr means joining a team of talented mentors, colleagues, and friends, supported by strong leadership that actively encourages professional growth. Join our dynamic team as a Closing Coordinator! In this vital role, you will manage a wide range of responsibilities, including the preparation, organization, proofreading, and assembly of closing documents. Collaborating closely with lawyers, paralegals, legal administrative assistants, and project assistants, you will ensure delivery of timely and high-quality closing support to our Real Estate Team. This hybrid position offers a work schedule of 3 days a week in the office at either our Washington D.C. or Baltimore offices. Why Join Us? Innovative Work Environment: Become part of a forward-thinking firm that enjoys substantial support and visibility from the firm’s executive leadership. Professional Development: Take advantage of continuous learning opportunities and avenues for career growth. Inclusion: Join a Business Resource Group and share cultural, experiential, or job-related interests, experiences, and/or backgrounds. Impactful Contributions: Play a pivotal role in developing industry-leading solutions that make a significant difference in legal practice and client service.

Responsibilities

• Review and assemble all loan documents ahead of execution, ensuring a thorough final quality check.
• Maintain a detailed list of all pending transactions.
• Organize and request all necessary documents for closing.
• Provide data collection support.
• Keep the team updated on deal statuses and upcoming deadlines.
• Prepare, organize, and proofread closing documents.
• Coordinate with transaction parties and internal staff to manage timely deliveries.
• Handle post-closing logistics efficiently to enhance client satisfaction.
• Create detailed post-closing documentation and binders.
• Liaise with various internal departments while maintaining confidentiality.

Requirements

• Growth Mindset: Self-motivated with a passion for continuous learning and problem-solving.
• Communication: Strong verbal and written communication abilities.
• Detail-Oriented: Keen attention to detail with the ability to manage multiple priorities and deadlines independently.
• Client Service: Proactively anticipate and respond to the needs of clients, demonstrating a strong understanding of their business.
• Experience in a law firm, title company, mortgage company, or similar organization is preferred; entry-level candidates are encouraged to apply
• College degree a plus
• Intermediate proficiency with Microsoft Office applications and document management systems.
• Strong interpersonal skills and attention to detail.
• Capacity to multitask without loss of accuracy.
• Ability to exercise independent judgment and make sound decisions.
• Flexible working in various locations as needed.

Benefits

• Ballard Spahr offers an excellent benefits package.
• A summary of available benefits can be found here in the Careers section of the firm’s website.

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