Project Coordinator, ICV US FM

About the position Working with Us Challenging. Meaningful. Life-changing. Those aren’t words that are usually associated with a job. But working at Bristol Myers Squibb is anything but usual. Here, uniquely interesting work happens every day, in every department. From optimizing a production line to the latest breakthroughs in cell therapy, this is work that transforms the lives of patients, and the careers of those who do it. You’ll get the chance to grow and thrive through opportunities uncommon in scale and scope, alongside high-achieving teams. Take your career farther than you thought possible. Bristol Myers Squibb recognizes the importance of balance and flexibility in our work environment. We offer a wide variety of competitive benefits, services and programs that provide our employees with the resources to pursue their goals, both at work and in their personal lives. Read more: careers.bms.com/working-with-us . Project Coordinator, ICV US FM This position will report to the National Director, Rheumatology. The primary role of the Project Coordinator is to support the function of Field Medical, working within the ICV therapeutic area and across the multiple field teams. Individual will be responsible for performing a diverse set of administrative duties. Must be able to work independently and have successfully demonstrated an ability to work collaboratively within a large team environment. Responsibilities include but are not limited to ensuring that Field Medical Leads/Region Directors respond in a timely fashion to senior leadership requests, organizing team responses for leadership requests, organizing and scheduling meetings, managing calendars, arranging travel, and any ad hoc projects. Composing and editing correspondence and assisting with development of PowerPoint presentations. The ideal candidate must be proficient with BMS systems and processes, including Outlook, Concur, ONYX, SAP and Ariba. Must be proficient with MS Office software, specifically having strong skills in Word, MS PowerPoint, and ability to create and manipulate spreadsheets in Excel. This position will require frequent communication and coordination with external and internal customers including, vendors and agencies, consultants and members of various cross-functional internal teams. We are looking for a dynamic, performance driven, proactive and flexible individual who thrives in a fast-paced environment. The successful candidate should be a self-motivated, efficient team player with strong organizational, oral and written communication skills.

Responsibilities

• Performs highly diverse and complex administrative functions
• Anticipates deadlines, conflicts and issues, and takes appropriate actions with minimum assistance from supervisor
• Works independently and make good decisions on behalf of the Team Leads/Region Directors in regard to calendar and travel events
• Supports leaders’ preparedness for meetings (e.g., assemble meeting materials, assisting with PowerPoint presentations, preparatory meetings with key stakeholders & pre-read)
• Exhibits excellent judgment in handling confidential information, demonstrates diplomacy, professionalism and tact in dealing with sensitive situations
• Anticipates needs of the team leaders and takes appropriate steps to produce desired outcome with minimal assistance from supervisor with accuracy and efficiency to meet all deadlines
• Maintains and organizes team operations and procedures such as utilizing one-drive, Sharepoint, electronic filing systems and other technologic solutions, and other administration services
• Creates, edits, and tracks job requisitions as well as assisting with other delegated tasks utilizing Workday
• Demonstrates strong organizational skills, paying close attention to detail with timely follow up properly balances priorities and resources
• Prioritizes activities and takes action based on an understanding of department objectives, customer needs and BMS business strategies
• Adapts to and manages multiple, shifting priorities, quickly course correcting when necessary
• Displays a positive work attitude, high productivity and a collaborative approach effectively building relationships with team and other departments
• Exhibits a willingness to assist and support others while balancing work demands and involves others in decision-making when appropriate.

Requirements

• Associates Degree, with college preferred;  Advanced technical training a plus
• Seasoned professional with at least 10 years of administrative experience with significant experience working with senior-level executives and external stakeholders
• Established record of effectively working and communicating with all levels in the organization and have good working knowledge of company's corporate policies, or, if an external candidate, demonstrate an ability to quickly learn
• Highly proficient in Microsoft Office Suite including but not limited to Outlook Calendar and Email, Skype for Business, Excel, Word and PowerPoint, Sharepoint & Share drive
• Proficient with BMS applications, Concur, Workday, Ariba, SAP, purchasing systems, eSetup, Audio, Video and Conference Room Scheduling
• Ability to demonstrate a capacity to quickly develop new skills and learn new software applications
• Possess strong interpersonal and excellent communication (verbal and written) skills for effective cross-functional engagement and interactions with all levels of Senior management
• Proven ability to handle sensitive information with confidentiality, discretion and good judgment

Benefits

• Health Coverage: Medical, pharmacy, dental, and vision care.
• Wellbeing Support: Programs such as BMS Well-Being Account, BMS Living Life Better, and Employee Assistance Programs (EAP).
• Financial Well-being and Protection: 401(k) plan, short- and long-term disability, life insurance, accident insurance, supplemental health insurance, business travel protection, personal liability protection, identity theft benefit, legal support, and survivor support.
• Work-life benefits include: Paid Time Off US Exempt Employees: flexible time off (unlimited, with manager approval, 11 paid national holidays (not applicable to employees in Phoenix, AZ, Puerto Rico or Rayzebio employees) Phoenix, AZ, Puerto Rico and Rayzebio Exempt, Non-Exempt, Hourly Employees: 160 hours annual paid vacation for new hires with manager approval, 11 national holidays, and 3 optional holidays Based on eligibility, additional time off for employees may include unlimited paid sick time, up to 2 paid volunteer days per year, summer hours flexibility, leaves of absence for medical, personal, parental, caregiver, bereavement, and military needs and an annual Global Shutdown between Christmas and New Years Day. All global employees full and part-time who are actively employed at and paid directly by BMS at the end of the calendar year are eligible to take advantage of the Global Shutdown.

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