Experienced No-Code Systems Builder – AI Chatbot, CRM, Email Automation, Calendly, Airtable – Build Scalable Sales Platform for arenaflex

At arenaflex, we're revolutionizing the way international manufacturers grow in the U.S. market. Our innovative sales platform, built in collaboration with Hyphen IQ, is designed to help businesses like Baux (Sweden) and others succeed in this competitive landscape. As a key member of our team, you'll play a crucial role in crafting a repeatable, white-label sales platform that drives growth and efficiency.

About arenaflex

arenaflex is a forward-thinking organization that's pushing the boundaries of innovation and excellence. Our commitment to delivering cutting-edge solutions has earned us a reputation as a leader in our industry. As a valued member of our team, you'll have the opportunity to work on exciting projects, collaborate with talented professionals, and contribute to the development of our company's vision.

Job Overview

We're seeking an experienced No-Code Systems Builder to join our team and help us build a scalable sales platform that integrates AI chatbot, CRM, email automation, Calendly, and Airtable. This is a unique opportunity to work on a high-profile project, leveraging your expertise in no-code development to drive business growth and efficiency.

Key Responsibilities

As a No-Code Systems Builder, you'll be responsible for:

• Building an AI chatbot (Tidio or Intercom + GPT) that answers inbound questions from designers and dealers 24/7, trained on brand PDFs (product data, environmental docs, specs, etc.)
• Connecting the chatbot to CRM (Airtable/SmartSuite) and logging all conversations in the CRM
• Creating an automated email engine that sends emails from arenaflex on behalf of Baux, pulling from contact database (CRM) to book meetings and respond to inquiries
• Setting up Calendly for embedded or linked booking flows, including both virtual and in-person options, location-aware, and tracking booking source and syncing with CRM
• Building a lead capture form with Tally or Typeform, embedded on arenaflex site, qualifying leads by region, project type, interest, and pushing leads to CRM and triggering flows
• Developing a CRM & Dashboard that tracks all contacts, inquiries, bookings, and conversations, including filters by brand, firm, project status, and dashboard with peak inquiry times, most-asked questions, and conversion tracking (Chat → Meeting → Win)
• Creating an automation layer with Zapier / Make, including daily digest email, weekly insight reports, notification triggers, chat/email log syncing, and new form entries → CRM → outreach flow
• Documenting internal setup guide + flowchart and SOPs for handing off to future clients, building as a template we can clone 10+ times

Timeline

We're aiming to complete this project within 7-10 days, with the following milestones:

• Phase 1: Chatbot, Calendly, CRM base scaffold ($600-$800)
• Phase 2: Automation layer, full email engine, final polish & docs ($1,200-$1,600)

Working Style

We're looking for a team player who can:

• Provide daily progress updates (Slack preferred)
• Be available for 1-2 quick calls during build
• Document all work and systems clearly

Essential Qualifications

To succeed in this role, you'll need:

• Experience with no-code development (e.g., Tally, Typeform, Airtable, SmartSuite, Zapier, Make)
• Strong understanding of AI chatbot development (Tidio or Intercom + GPT)
• Familiarity with CRM systems (Airtable/SmartSuite)
• Ability to work with email automation and CRM connection
• Excellent problem-solving skills and attention to detail
• Strong communication and collaboration skills

Preferred Qualifications

While not required, the following skills will be a plus:

• Experience training GPT on company-specific data
• Strong design sensibility (we care about clean UI)
• Prior work with email automation + CRM connection
• Ability to turn this into a repeatable, scalable template

How to Apply

If you're a motivated and experienced No-Code Systems Builder looking for a new challenge, please submit your application by:

• Sharing a link to a similar dashboard/automation you've built and explaining the business problem it solved
• Indicating your preferred chatbot platform (Tidio vs. Intercom) and why
• Recommending a CRM tool (Airtable or SmartSuite)
• Describing how you would prevent duplicated or irrelevant email follow-ups from being sent
• Sharing your backup plan if a Zapier or Make automation fails

Bonus Points

If you have experience with:

• Training GPT on company-specific data
• Strong design sensibility (we care about clean UI)
• Prior work with email automation + CRM connection
• Ability to turn this into a repeatable, scalable template

you'll receive bonus points in our evaluation process.

Compensation

The total budget for this project is $1,800-$2,400, paid in two phases:

• Phase 1: Chatbot, Calendly, CRM base scaffold ($600-$800)
• Phase 2: Automation layer, full email engine, final polish & docs ($1,200-$1,600)

Apply Now

If you're ready to take on this exciting challenge and join our team at arenaflex, please submit your application today. We can't wait to hear from you! Apply for this job