Client Project Coordinator – Churches & Nonprofit Organizations

Nonprofit Fundraising Management (NFM) “Let’s Make A Difference Together!” Nonprofit Fundraising Management (NFM) partners with African American churches, nonprofits, and mission-driven organizations to strengthen fundraising, donor engagement, and operational systems. We are seeking a high-initiative, operationally detailed Client Project Coordinator to manage a dedicated portfolio of 3 to 4 active clients. This is a unique, high-ownership hybrid role that blends project coordination, client success, operations, written communication, and relationship management. While this role involves ownership and accountability, we operate as a fully remote, freelance-friendly team with a flexible and collaborative approach to work. This role is a great fit for self-motivated candidates who thrive in mission-driven environments that value both strong relationships and dependable follow-through. Compensation & Logistics

• Pay Rate: $30.00 per hour
• Job Type: Part-Time Contract (25–30 hours per week)
• Location: 100% Remote (Must be available during US business hours)
• Schedule Note: Some client meetings occur in the evenings to accommodate church volunteer and ministry schedules.

What Success Looks Like in This Role

• Proactive Ownership: You don’t wait for task-by-task direction. You look ahead at the calendar, anticipate what your 3 to 4 clients need next, and independently build the structure to get it done.
• Maintaining Momentum: You help maintain accountability and momentum across projects through thoughtful, proactive communication.
• Balancing the Hybrid Rhythm: You can easily pivot from deep, relationship-centered client conversations to organized operational follow-through, detailed note-taking, and error-free email correspondence.
• Thriving in Agility: You comfortably adapt your approach across different client personalities, shifting priorities, and the collaborative and evolving environment of a growing company.

The Core Pillars of the Role 1. Meeting Facilitation, Continuity & Calendar Logistics (40% of the role)

• Focused Portfolio Management: Maintain operational tracking, timeline execution, and communication continuity for 3 to 4 dedicated active clients.
• Targeted Calendar Coordination: Handle precise scheduling via Google Calendar (including executing a deep-dive onboarding interview schedule of 30+ interviews when a new client occasionally launches).
• Agenda Prep & Follow-up: Craft streamlined, error-free meeting agendas and proactive reminders regarding outstanding deliverables.
• Live Facilitation & Meticulous Notes: Coordinate conversation flow during recurring client meetings while our CEO handles high-level strategy. Capture detailed, highly accurate action items and key decisions.
• Rapid Turnaround: Finalize meeting recaps internally by the following morning and deliver them to clients within 24–48 hours using the Eisenhower Matrix framework.

2. Project Coordination & Roadmap Management (30% of the role)

• Timeline Oversight: Maintain and execute year-long fundraising and operational client roadmaps inside Asana or ClickUp.
• Proactive Adjustments: Shift project deadlines proactively around ministry seasons, holidays, and fundraising cycles.
• Accountability Tracking: Conduct thoughtful, proactive follow-up with clients and internal team members to help ensure milestones continue moving forward.

3. Written Communications, Storytelling & Grant Admin (30% of the role)

• Ghostwriting & Newsletters: Conduct interviews with donors, volunteers, and ministry leaders to draft monthly print mailers and digital newsletters. You will write in the pastor’s unique voice, capturing human-interest stories and ministry impacts.
• AI Collaboration: Thoughtfully utilize AI tools to brainstorm, outline, and improve writing efficiency while maintaining a deeply personalized, authentic human voice. (Note: No video or audio production is required).
• Annual Reports: Coordinate timelines with graphic designers for annual reports, gather photos, and keep production milestones moving forward.
• Grant Administrative Support: Track inbound grant opportunities sent by clients, research basic alignment, maintain tracking spreadsheets, and log deadlines. (Note: You are not responsible for writing grants).

This Role Is NOT a Good Fit If:

• You prefer a highly structured role with daily task-by-task direction.
• You struggle to keep projects moving forward without a highly structured, rigid corporate environment.
• You find it stressful to balance writing copy with managing spreadsheets and calendars.
• You are uncomfortable or unfamiliar with working closely alongside Christian churches, faith leaders, and ministry schedules.

Preferred Qualifications

• Strong background in project coordination, client success, executive administrative support, or operations.
• Strong comfort with Google Workspace (Calendar, Docs, Sheets) and project tracking software such as Asana or ClickUp.
• Exceptional written communication skills with a proven ability to adapt tone and voice.

To Apply Please submit:

• Your current resume.
• A short professional writing sample (such as a previous newsletter, blog post, or a professional meeting summary recap).

Pay: $30.00 per hour Benefits:

• Flexible schedule
• Paid time off
• Professional development assistance

Application Question(s):

• What interests you about working with Nonprofit Fundraising Management (NFM) and supporting churches, nonprofits, and mission-driven organizations?
• This role requires self-direction, high initiative, relationship management, and strong project tracking across multiple clients and priorities. What about your experience, work style, or strengths makes you feel you would thrive in this type of environment?

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