Human Resources Administrative Coordinator job at Addison Group in Herndon, VA

HR Administrative Coordinator Herndon, VA Type: Contract Category: Human Resources Reference ID: 10071030 Industry: Nonprofit / Higher Education Services Location: Herndon, VA Assignment Type: Contract | 6 Months Pay: $21.16 - $26.44 / Hour Work Schedule: Monday-Friday | 8:00 AM - 5:00 PM ET (1-hour unpaid lunch) Benefits: This position is eligible for medical, dental, vision, and 401(k). Job Description: The HR Coordinator will provide administrative and operational support to the Human Resources team with a primary focus on interview coordination, scheduling, onboarding support, and HR administration. This role is ideal for someone highly organized, proactive, detail-oriented, and interested in growing a career within Human Resources. Key Responsibilities:

• Coordinate and schedule interviews across multiple calendars and stakeholders
• Serve as a point of contact for candidates, hiring managers, and internal teams throughout the interview process
• Assist with onboarding documentation, offer preparation, and new hire coordination
• Maintain accurate records, electronic files, and HR documentation
• Support HR systems administration and data entry tasks
• Assist with posting open positions and maintaining recruiting compliance records
• Partner with Executive Assistants and hiring teams to ensure timely scheduling and communication
• Monitor shared HR inboxes and respond to inquiries professionally and promptly
• Support Learning & Development administrative tasks and internal HR initiatives
• Utilize Microsoft Teams, Outlook, ATS systems, and related software to support daily operations

Qualifications:

• 1+ year of administrative support or HR coordination experience
• Strong calendar management and interview scheduling experience required
• Experience working in a fast-paced, deadline-driven environment
• Proficiency with Microsoft Office Suite, particularly Outlook and Teams
• Experience with ATS platforms, DocuSign, Adobe Acrobat, SharePoint, or related systems preferred
• Strong organizational skills with exceptional attention to detail
• Excellent verbal and written communication skills
• Bachelor’s degree preferred; equivalent experience will also be considered
• Prior remote work experience strongly preferred

Additional Details:

• Remote-first environment with occasional onsite requirements in Herndon, VA
• Candidates must reside within commuting distance of Northern Virginia/DMV area
• Standard schedule is 40 hours per week
• Overtime eligible, though not anticipated regularly
• Position is supporting increased recruiting activity and hiring volume
• Interview process includes a one-way video interview followed by a virtual team interview

Perks:

• Opportunity to gain hands-on HR and recruiting experience
• Collaborative and fast-paced team environment
• Exposure to high-volume talent acquisition operations
• Strong opportunity to grow HR coordination and operational skills
• Remote flexibility with occasional in-office collaboration

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