Experienced Staff Assistant – Data Entry & Administrative Support – arenaflex

As a highly skilled and organized individual, we invite you to join the arenaflex team as an Experienced Staff Assistant – Data Entry & Administrative Support. In this dynamic role, you will play a vital part in the Air Terminal Stations Group within the Client Experience Division, providing exceptional support to our team members and ensuring the smooth operation of our day-to-day activities.

Introduction

At arenaflex, we are committed to fostering a culture of innovation, diversity, and inclusion. Our team members are the backbone of our organization, and we strive to create an environment that encourages growth, learning, and self-expression. As a Staff Assistant, you will be part of a collaborative and dynamic team that is dedicated to delivering exceptional customer experiences.

Why You'll Love This Job

As a Staff Assistant, you will be responsible for performing a wide range of administrative tasks, including:

• Scheduling meetings and events
• Composing and editing documents
• Managing phone coverage and welcoming clients
• Handling mail and office supplies
• Coordinating travel and accommodation arrangements
• Assisting with budgeting and financial planning
• Maintaining accurate records and reports
• Providing support for special projects and events

What You'll Do

* Assist with the planning and execution of management presentations and special events as required

• Manage, audit, and screen all local invoices through InvoiceWorks and distribute as necessary
• Investigate and resolve office technology issues, including phone and copier machines
• Track and ensure employees complete onboarding obligations, including system access, workspace allocation, letter drops, uniforms, ID cards, fingerprinting, training, etc.
• Assist with station event planning, coordination, and execution (e.g., team-building activities, lunch meetings, celebration events)
• Handle financial processing in Workbrain for management and care staff
• Process deprivation letters and arrange local notifications and responses
• Oversee employee termination, including approvals and tasks, as required
• Assist with timekeeping capabilities, data entry, data verification, compromises, and recording
• Maintain employee records, as needed
• Maintain station meeting plans, including monthly crisis response
• Access and manage various intermittent reports, including performance, review, cost, employee engagement, and recognition, etc.
• Update required manuals and maintain all security-related items
• Serve as backup for other financial capabilities
• Oversee records for OSHA, security, etc. (301's, weekly and annual)
• Assist with budget planning and compromise, including monthly closeout of landing charges
• Uphold auditing exercises as required
• Track and confirm incentive reserves earned
• Liaise with CRE/Offices and vendors to follow local projects, as necessary
• Lead/coordinate work with other care staff, as necessary
• Perform other duties as required

All You'll Need for Success

* Bachelor's degree in a related field

• Previous office/administrative experience
• Familiarity with Microsoft Office, including Word, Excel, PowerPoint, and Outlook
• Knowledge of procedures, policies, and corporate design
• Ability to focus on work, be meticulous, and comply with time constraints
• Ability to work in a fast-paced environment and handle multiple tasks
• Ability to be self-motivated and work independently
• Ability to understand the concepts and functionality of specific software and systems

What You'll Get

As an arenaflex team member, you will enjoy a comprehensive benefits package, including:

• Medical, dental, vision, and prescription coverage
• Virtual doctor visits and flexible spending accounts
• 401(k) program with employer contributions
• Additional benefits, including employee assistance program, pet insurance, and discounts on hotels, cars, travel, and more

Join the arenaflex Team

At arenaflex, we are committed to creating a workplace that is inclusive, diverse, and supportive. We believe that our team members are the key to our success, and we strive to provide opportunities for growth, learning, and self-expression. If you are a motivated and organized individual who is passionate about delivering exceptional customer experiences, we invite you to join our team as an Experienced Staff Assistant – Data Entry & Administrative Support. Apply To This Job Apply for this job