Experienced Data Entry Specialist – Legal Records and Subpoenas Processing

Join arenaflex, a rapidly growing national provider of legal and corporate support services, as a detail-oriented Data Entry Specialist in our Chicago office. In this vital role, you'll work with legal records, subpoenas, and client documentation, ensuring every piece of data is accurate and processed efficiently. If you thrive in a fast-paced, deadline-driven environment and have an eye for precision, this is the opportunity to make your mark in the legal services industry.

About arenaflex

arenaflex is a leading provider of legal and corporate support services, including court reporting, medical record retrieval, process service, and legal talent. Built on a foundation of trust, professionalism, and innovation, arenaflex delivers customized solutions with unmatched personal service to clients across the U.S. and internationally. Our commitment to excellence and customer satisfaction has earned us a reputation as a trusted partner in the legal services industry.

Key Responsibilities

As a Data Entry Specialist, you'll be responsible for:

• Accurately entering legal order data and identifying duplicates or missing information
• Interpreting legal terminology and transcribing orders correctly
• Ensuring orders are complete and compliant with billing protocols
• Managing and updating billing rates tied to specific clients
• Tracking and responding to requests using Microsoft Outlook
• Processing legal paperwork for service via fax, mail, courier, or hand-delivery
• Calculating waiver, due, and order dates with precision
• Maintaining confidentiality of sensitive medical records in accordance with HIPAA regulations
• Providing administrative support to managers, billing, and expeditor teams

What You'll Bring

To succeed in this role, you'll need:

• High school diploma or equivalent
• Strong attention to detail and high typing accuracy (38+ WPM)
• Ability to multitask and work well under pressure
• Strong communication skills—written and verbal
• Familiarity with legal terms, subpoenas, depositions, and affidavits is a plus
• Proficiency in Outlook, Word, Adobe Acrobat, Windows; MR8 experience is a bonus
• Comfortable using standard office equipment (fax, scanner, copier)
• Willingness to work occasional overtime

Qualifications

While prior data entry experience is preferred, especially in legal or records-related environments, we're open to training the right candidate. You'll need:

• Excellent attendance and punctuality
• Ability to work independently while being a supportive team member
• Positive, solutions-oriented mindset with a commitment to high-quality work

Supervisory Responsibilities

This role is not a supervisor position, and you'll be working closely with our Production team to ensure seamless data entry and processing.

Language Skills

You'll need to effectively present information and respond to questions from internal and external customers whose first language is English.

Certificates, Licenses, Registrations

None required.

Physical Demands

While performing the duties of this job, you'll regularly stand, walk, use hands to finger, handle or feel objects, type and use mouse, reach with hands and arms, and talk and/or hear. You'll also be required to sit for extended periods of time.

Work Environment

You'll be working in an office environment in a clerical setting, regularly using standard office equipment such as computers, phones, photocopiers, and filing cabinets.

Travel Requirements

No travel is expected for this position.

Other Duties

Please note that this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to the job at any time with or without notice.

AAP/EEO Statement

arenaflex prohibits discrimination based on race, religion, gender, national origin, age, disability, veteran status, marital status, pregnancy, gender identity, sexual orientation, or any other legally protected status. EOE Employer/Vet/Disabled.

Compensation and Benefits

arenaflex offers a competitive hourly rate of $15.80 - $16.50 per hour, as well as a range of benefits, including:

• Comprehensive health insurance
• 401(k) retirement plan
• Paid time off and holidays
• Opportunities for professional growth and development

How to Apply

If you're a detail-oriented and organized individual with a passion for data entry and a commitment to excellence, we encourage you to apply for this exciting opportunity. Please submit your application online, and we'll be in touch to discuss your qualifications further.

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