Grants and Contracts Manager, Research Administration Support Resources Office, (Remote)

Work Arrangement: Remote Requisition Number: 270045 Regular or Temporary: Regular Location:Durham, NC, US, 27710 Personnel Area: UNIVERSITY Date: May 13, 2026 Duke University: Duke University was created in 1924 through an indenture of trust by James Buchanan Duke. Today, Duke is regarded as one of America’s leading research universities. Located in Durham, North Carolina, Duke is positioned in the heart of the Research Triangle, which is ranked annually as one of the best places in the country to work and live. Duke has more than 15,000 students who study and conduct research in its 10 undergraduate, graduate and professional schools. With about 40,000 employees, Duke is the third largest private employer in North Carolina, and it now has international programs in more than 150 countries. Occ Summary Coordinate and/or perform pre-award and/or post-award activities for a unit (school, department, division, institute, or center) that has a large, complex, and/or diverse portfolio of grants and contracts. Pre- award activities include broad duties in preparation and submission of grant and contract proposals. Ensures all applications meet agency and university guidelines and published time tables and deadlines. Ensures proposals are entered and routed in a timely manner for further review. Post-award activities include detailed reconciliation of assigned project budget, including determination of allocability and allowability of charges; preparing and analyzing budget reports, and developing budget projections; adjusting and correcting assigned project budgets to meet project goals and federal requirements, providing assistance and oversight to effort management of specified project portfolio. This position is responsible for a specified highly complex grants and contracts portfolio using discretion and independent judgment to make decisions that impact the compliance and successful completion of grant and contract objectives. This position is expected to manage a mid- sized unit (school, department, division, institute, or center) with a well defined grant and contract portfolio. This position functions as a manager and/or facilitator of large projects, such as grants and contracts that span across multiple disciplines and faculty. Work Performed

• Coordinate work for the group ensuring proper distribution of assignments and adequate manning, space and facilities for subsequent performance of duties. - Manage large projects that span across multiple disciplines and faculty.- Serves as the point person for team members on grants and contracts issues as well as questions related to university guidelines. - Provide guidance to the PI on the requirements of the IRB, IACUC, COI, IBC, and research related regulations including proposal submission and award set-up. Consult with department compliance liaison as necessary. - Review proposal submissions for compliance with export controls. - Manage the subcontract process with ORA/ORS and collaborating organizations. - Develop budgets and budget justifications which include proofing the budget for inconsistencies, ensuring accuracy and consistency between budgets and budget justification which includes sub-recipient information secured from sub-agreements. - Advise the PI on administrative requirements in preparing proposal submissions. - Prepare, coordinate and review certain proposal elements (biosketches and facilities & resources) for consistency, accuracy, and completeness. - Monitor compliance with agency and University regulations regarding submission; verify all financial information to include application of the appropriate overhead rate for the project. - Review sponsored projects through SPS to ORA/ORS to ensure compliance with University procedures and institutional signatures. - Ensure understanding of the current fiscal performance of studies and identify areas of concern that need resolution. Advise PI on budget adjustments and revisions necessary to meet the sponsor requirements. - Monitor proposal status and advise PI on requirements and deadlines associated with research protection protocols. - Develop project management plan for review by the PI or senior level grants administrator. - Make cost-sharing adjustments to reflect appropriate labor distribution or related cost-sharing obligations. - Manage budget, reporting and compliance timelines through the lifecycle of the grant or contract; communicate new WBSEs to appropriate department personnel. - Establish sub-recipient requirements and provide on-going sub- recipient monitoring. Coordinate issuance of sub-agreements with ORA/ORS. - Review and evaluate the Site Based Research charge assignment grids based on the schedule of events and protocol for the study. - Establish and implement pr

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