Experienced Data Entry Clerk – Supplier Management and Vendor Onboarding in Harrisburg, PA

At arenaflex, we're passionate about delivering exceptional experiences to our guests and creating a culture of excellence within our organization. As a Data Entry Clerk in our Harrisburg, PA office, you'll play a vital role in ensuring the smooth operation of our supplier management and vendor onboarding processes. If you're a detail-oriented, organized, and customer-focused individual with a passion for data entry and administration, we'd love to hear from you!

About arenaflex

arenaflex is a leading hospitality company with a portfolio of over 235 hotels across the United States. We're committed to providing exceptional guest experiences, fostering a culture of innovation and excellence, and making a positive impact on our communities. Our team members are the heart of our organization, and we're dedicated to supporting their growth and development.

Job Summary

As a Data Entry Clerk in our Harrisburg, PA office, you'll be responsible for overseeing supplier set-up and maintenance processes, assisting with vendor document retention, and enforcing the supplier maintenance process in a timely and accurate manner. You'll work collaboratively with other departments to ensure seamless processing of documentation for new suppliers and updates/changes. Your attention to detail, organizational skills, and ability to work independently will be essential in this role.

Key Responsibilities

* Set up and modify suppliers requested by properties timely and accurately in accordance with policies and procedures

• Process credit applications for new suppliers
• Work collaboratively with other departments and advocate for a timely processing of documentation for new suppliers as well as updates/changes
• Oversee repository of W-9 and W-8 forms
• Perform necessary audits to ensure accuracy of EINs to IRS database
• Work with Legal to ensure contracts are linked to active and verified vendors within the system
• Work with Purchasing to ensure approved vendors are incorporated into the authorized purchasing database
• Perform monthly, quarterly, annual audits as determined by management to ensure Vendor File accuracy and adherence to federal and state laws (e.g., OFAC, COIs)
• Process requests sent in through the Supplier Management support page
• Perform Post Audit reviews on expense reports per guidelines
• Support the transition of suppliers to Workday for newly acquired properties
• Follow sustainability guidelines and practices related to arenaflex's EarthView program
• Practice safe work habits to ensure safety
• Perform other duties as requested by management

Position Requirements

* Associate's degree in business or an equal combination of education and experience

• 2 years accounts payable experience preferred

Essential Skills and Competencies

* Strong attention to detail and organizational skills

• Ability to work independently and collaboratively with other departments
• Excellent communication and interpersonal skills
• Proficiency in data entry and administration software
• Ability to maintain confidentiality and handle sensitive information
• Strong analytical and problem-solving skills
• Ability to work in a fast-paced environment and meet deadlines
• Familiarity with accounting policies and procedures

Career Growth Opportunities and Learning Benefits

At arenaflex, we're committed to supporting the growth and development of our team members. As a Data Entry Clerk, you'll have opportunities to learn and grow within our organization, including:

• Professional development and training programs
• Opportunities for advancement to Analyst, Senior Analyst, Manager, Director, and Senior Director roles
• Collaborative and supportive work environment
• Recognition and rewards for outstanding performance
• Opportunities for career growth and advancement within the company

Work Environment and Company Culture

Our Harrisburg, PA office is a dynamic and fast-paced environment that's passionate about delivering exceptional experiences to our guests. As a Data Entry Clerk, you'll be part of a team that's dedicated to innovation, excellence, and making a positive impact on our communities. Our company culture is built on the following values:

• People Are Our Capability – We believe that our team members are the heart of our organization and are committed to supporting their growth and development.
• Hearts That Serve – We're passionate about delivering exceptional experiences to our guests and making a positive impact on our communities.
• Only Excellence – We're committed to excellence in everything we do, from our guest experiences to our internal processes.
• Stay Nimble – We're agile and adaptable, always looking for ways to improve and innovate.
• Own It – We take ownership of our work and our actions, always striving to do what's right.

Compensation, Perks, and Benefits

As a Data Entry Clerk at arenaflex, you'll enjoy a competitive salary, comprehensive benefits package, and a range of perks and rewards. Our benefits include:

• Competitive wages for full-time and part-time opportunities
• Medical, dental, and vision health insurance
• Paid time off
• 401(k) company match
• Free basic life insurance
• Travel discounts
• Commuter transit and commuter parking benefits
• Employee assistance and wellness program
• Educational and professional development opportunities
• Referral bonus program

How to Apply

If you're a motivated and detail-oriented individual with a passion for data entry and administration, we'd love to hear from you! Please submit your application, including your resume and a cover letter, to [insert contact information]. We can't wait to hear from you!

Equal Opportunity Employer

arenaflex is an equal-opportunity employer and welcomes applications from diverse candidates. We're committed to creating a culture of inclusion and respect, where everyone feels valued and supported. Apply for this job