Experienced Full Stack Administrative Assistant – Web & Cloud Application Development

About arenaflex

arenaflex is a leading airline company that operates with a strong commitment to customer satisfaction, safety, and innovation. Our team is dedicated to providing exceptional service to our customers, and we are seeking a highly skilled and experienced Administrative Assistant to join our team.

Key Responsibilities

• Records, archives, oversees data set work, and prepares cost reports, reports, decks, notices, letters, and other documents, using MS Word, Excel, PowerPoint, Visio, and Outlook.
• Plans and maintains schedule of appointments, meetings, and travel agendas, and participates in related actions for the assigned Foundation.
• Screens calls and visitors; uses communication and interpersonal skills to welcome clients, colleagues, and employees; and resolves standard and complex requests.
• Prepares/starts correspondence, memoranda, reports, translates transcription from meetings, and distributes minutes of meetings.
• Holds meeting rooms and organizes catering as necessary to support meetings.
• Plans and organizes large meetings on and off-site.
• Assists with creating, implementing, and checking internal business processes and procedures.
• Manages the assigned building floor organization, including ordering supplies, maintaining supply room organization, managing mailings, and organizing housekeeping needs.
• Practices health-conscious behaviors in all operational processes and methods.

What You Need to Succeed

To be successful in this role, you will need to possess the following qualifications and skills:

• Secondary School Diploma, GED, or equivalent.
• Requires proficiency in Windows-based applications like Word, PowerPoint, Excel, and Microsoft Outlook.
• Must be team-oriented and able to coordinate activities across various departments, working closely with administrative assistants in different regions.
• Must be able to make travel arrangements.
• Must possess excellent communication, verbal, and written skills with all levels of staff, from frontline employees to senior staff.
• Must have the interpersonal skills necessary to coordinate the activities of others.
• Must possess detail-oriented skills necessary to ensure that information is accurate and correct, that records are syntactically correct, and that work is completed on time.
• Must be able to coordinate the schedules of different parts of tasks completed by independent staff members or vendors.
• Must possess hierarchical/administrative skills necessary to develop office strategies, focus on, and plan work activities of self and others, and balance multiple tasks and projects.
• Must be able to work effectively in a diverse environment, embracing different individuals, thinking, and styles.
• Must consistently make health and safety, of self and others, a priority.
• Must perform competently in current position.
• Where allowed by relevant regulation, must be vaccinated against COVID-19 by the date of hire to be considered for U.S.-based work, while not currently employed by arenaflex, Inc.
• Must exhibit that security is paramount while handling personal information.
• Must be able to work effectively in a diverse environment, embracing different individuals, thinking, and styles.
• Must consistently make health and safety, of self and others, a priority.

What Will Give You an Edge

To excel in this role, you will need to possess the following preferred qualifications and skills:

• Experience working as an administrative assistant.
• Knowledge of corporate business cycles and methods, such as cost reporting, purchasing, and departmental budgeting.
• Four-year degree or 3 or more years of relevant experience.
• Hands-on experience with arenaflex systems.

Career Growth Opportunities and Learning Benefits

arenaflex is committed to the growth and development of our employees. As an Administrative Assistant, you will have opportunities to learn and grow within our organization, including:

• Professional development training and workshops.
• Mentorship and coaching from experienced colleagues.
• Opportunities for advancement within the company.

Work Environment and Company Culture

arenaflex is a dynamic and innovative company that values diversity, inclusion, and teamwork. Our work environment is collaborative and supportive, with a focus on delivering exceptional customer service and achieving business objectives.

Compensation, Perks, and Benefits

arenaflex offers a competitive compensation package, including:

• Hourly rate of $20 to $30.
• Benefits package, including health, dental, and vision insurance.
• 401(k) retirement plan.
• Paid time off and holidays.
• Opportunities for professional development and advancement.

How to Apply

To apply for this exciting opportunity, please submit your application through our website. We look forward to hearing from you!

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