HR Coordinator & Recruitment Specialist

About the position The Human Resources Coordinator and Recruitment Specialist supports the delivery of high-quality human resources services with a primary focus on recruitment, onboarding coordination, and HR operations. This role partners closely with the Director of Human Resources to support the full employee lifecycle, including candidate experience, onboarding, benefits administration, and HR process coordination. The Coordinator helps ensure HR practices are executed accurately, efficiently, and in compliance with organizational policies and applicable employment laws. This position plays an important role in supporting CIVHC’s mission-driven culture by helping attract and onboard talented individuals, maintaining reliable HR systems and documentation, and providing responsive support to employees and managers across the organization. This role regularly handles sensitive and confidential information and is expected to maintain the highest level of professionalism and confidentiality. Hybrid Work Model This position is based in Denver, Colorado. Because CIVHC operates under a hybrid work model with a requirement of at least one in-office day per week (unless otherwise approved), candidates must reside within a commutable distance to the Denver metro area. Limited relocation assistance may be available for out-of-state candidates who intend to relocate to the Denver area.

Responsibilities

• Coordinate and support full-cycle recruitment activities in partnership with the Director of Human Resources, including job postings, applicant screening, interview coordination, and offer letter preparation
• Conduct initial resume reviews and phone screens as assigned
• Coordinate interview logistics and maintain clear and timely communication with candidates and hiring managers
• Maintain accurate applicant tracking records and recruitment documentation
• Support onboarding activities, including new hire paperwork, system setup, and orientation coordination
• Serve as a first point of contact for routine employee questions related to HR policies, procedures, and benefits
• Support benefits administration processes, including open enrollment logistics, employee communications, and employee inquiries; escalate complex or strategic benefits matters as appropriate
• Maintain and update HRIS records to ensure data accuracy and integrity.
• Process employee data changes, including benefits elections, status changes, and job updates, ensuring timely and accurate system entry
• Maintain employee personnel files and HRIS records in compliance with record retention requirements
• Support payroll preparation processes through data validation, reporting, and coordination with the Director of Human Resources and Finance
• Assist with performance review process coordination, tracking, and documentation
• Support compliance with federal, state, and local employment laws and organizational policies
• Assist with audits, reporting requests, and documentation preparation
• Maintain HR templates, SOPs, and internal guidance materials
• Partner with the Director of Human Resources to support consistent HR practices across the organization
• Collaborate with Finance, IT, and managers to support onboarding, payroll, benefits, and employee lifecycle processes
• Support a positive, inclusive, and respectful work culture by modeling professionalism, reinforcing organizational values, and contributing to employee engagement and communication efforts
• Provide timely, accurate HR support to internal partners and promote clear communication

Requirements

• Strong interpersonal and communication skills
• Exceptional attention to detail and organizational skills
• Ability to manage multiple priorities and meet deadlines
• Ability to maintain confidentiality and exercise sound judgment
• Strong problem-solving skills and adaptability to change
• Proficiency with Microsoft Office Suite and HRIS/ATS systems
• Bachelor’s degree in Human resources, Business Administration, or a related field; equivalent experience may be considered in lieu of a degree
• 2–5 years of human resources, recruiting, or related administrative experience
• At least 2 years of hands-on experience supporting recruitment and onboarding activities

Nice-to-haves

• Experience with HRIS and applicant tracking systems (e.g., ADP Workforce Now)
• SHRM-CP or HR certification coursework in progress
• Experience supporting a multi-state workforce

Benefits

• 403b Retirement Plan
• Medical, Dental, and Vision plans
• Healthcare and Dependent Care Flexible Spending Account options
• Paid life insurance
• Short- and long-term disability coverage
• 9 paid holidays per year plus generous personal time off
• Company-paid parking
• On-site workout facility
• Excellent work-life programs, such as flexible schedules, and work-from-home options
• Employee wellness program
• Internal professional development opportunities
• Position may qualify for Public Service Loan Forgiveness Program

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