Experienced Senior Manager, Customer Experience Operations – Driving Operational Excellence at arenaflex

Introduction

At arenaflex, we're revolutionizing the way people access credit and achieve financial stability. Our mission is to democratize access to credit, breaking down barriers to housing for working families and eliminating the racial wealth gap. As a key player in this mission, we're seeking an exceptional Senior Manager, Customer Experience Operations to join our team. This role will be instrumental in driving operational excellence, leveraging emerging technologies, and delivering world-class customer experiences.

The Challenge

In this role, you'll be responsible for developing and implementing strategies to enhance the support team's ability to deliver exceptional customer experiences. You'll drive automation, self-service capabilities, and team effectiveness by improving workflows, leveraging AI, and implementing knowledge management, quality assurance, and training programs. Your primary goal will be to ensure the support team has the tools, information, and training needed to assist customers effectively.

What You'll Deliver

As a Senior Manager, Customer Experience Operations, you'll be responsible for:

• Serving as the primary point of contact for daily operations within arenaflex's support tools, managing feature requests, user account provisioning, workflow optimizations, and automations.
• Leveraging AI capabilities to drive automation, enhance self-service, and improve the customer and agent experience.
• Designing, implementing, and continuously auditing workflows and system configurations to optimize the customer and user experience.
• Coordinating and overseeing support operations initiatives, collaborating with cross-functional teams to ensure successful implementation of business objectives.
• Implementing and managing content management systems and guidelines, collaborating with cross-functional teams to ensure the accuracy, relevance, and accessibility of knowledge resources.
• Managing new feature deployments, internal testing, and rollout processes across support teams.
• Creating and maintaining process flow documentation and training materials, ensuring support staff are well-equipped to utilize new tools and processes.
• Developing dashboards to track and report on operational performance and automation outcomes.
• Gathering and documenting requirements for new technology investments, overseeing the vendor review and selection process.

Core Competencies We're Seeking

To succeed in this role, you'll need to possess the following core competencies:

• Technical Expertise: Proficiency in configuring, maintaining, and optimizing customer support systems (e.g., Zendesk, Confluence, Jira) and knowledge of integrating support tools with other platforms (e.g., CRM, analytics tools) and managing APIs.
• AI-Powered Automation Strategy & Implementation: Proficiency in the design, implementation, and optimization of AI-driven automation tools, such as chatbots, voice virtual assistants, and email ticket bots.
• Process Automation and Data Insights: Designing and implementing automations and workflows to improve efficiency and strong analytical skills to interpret data, generate insights, and create dashboards/reports on key metrics.
• Problem Solving and Troubleshooting: Diagnosing and resolving system or process-related challenges efficiently, with minimal disruption to operations.
• Communication & Collaboration: Collaborating with cross-functional teams to align tools and processes with business goals and training staff on new processes, tools, and best practices.
• Project & Change Management: Leading projects independently, managing timelines, resources, and stakeholders and expectations effectively.
• Customer and User Experience Approach: Configuring workflows and tools to enhance customer satisfaction and user-friendliness for agents.
• Knowledge of Emerging Technologies: Staying updated on trends like AI-powered chatbots and self-service platforms and implementing new tools to drive business objectives.
• Strategic Planning: Anticipating future operational needs and aligning strategies with long-term business goals.
• Self-Management & Accountability: Ability to work independently, prioritize tasks, and manage responsibilities in a remote environment.

Basic Qualifications

To be considered for this role, you'll need to possess the following basic qualifications:

• 5+ years of experience in support operations within a SaaS environment, including expertise in knowledge management, quality assurance, training, support technology administration, and AI-driven automation tools (e.g., Zendesk or equivalent enterprise ticketing systems).
• 5+ years of leadership experience managing customer support teams and cross-functional initiatives.
• Demonstrated success in managing complex projects, including change management, system implementations, and process optimization with multiple stakeholders.
• Proven ability to utilize technologies like AI to streamline workflows, enhance customer experiences, and improve team efficiency.
• Strong understanding of customer support processes in a global, multi-channel environment.

Benefits

As a Senior Manager, Customer Experience Operations at arenaflex, you'll enjoy a competitive salary, restricted stock units, full medical, dental, and vision insurance, a 401K plan, fitness/gym stipend, paid parental leave, a remote work environment, flexible PTO policy, and a mission-driven company culture.

Conclusion

If you're a seasoned professional with a passion for driving operational excellence and delivering world-class customer experiences, we encourage you to apply for this exciting opportunity. Join our team at arenaflex and be part of a mission to democratize access to credit and achieve financial stability for working families. Apply for this job