Marketing Events Coordinator - East

About the position Marketing Events Coordinator East at Tevora Reports to Marketing Manager Fairfax, VA If you haven’t heard of Tevora, it’s because we’ve done our job! Tevora is a tight-knit community of professionals with a shared passion for our craft. Every day, we combine in-depth knowledge of cybersecurity, technology, and compliance to help create more secure digital environments. To Tevorans, every problem is a puzzle in need of solving. We strongly believe that if we put smart, driven people in a room together, they will accomplish great things. We maintain a supportive culture that celebrates continuous learning, diverse perspectives, and sharing the wins. That's why we have our eyes on you. What’s the role? Tevora is seeking a Marketing Events Coordinator to join our Marketing Events team – a key role focused on supporting the planning and execution of external marketing events that drive brand awareness, client engagement, and sales success. This position requires someone who is highly organized, detail-oriented, travel-ready, and eager to contribute to a fast-paced marketing team. In this role, you’ll travel across the country as you coordinate and execute luxury marketing events, including concerts, dinners, sporting events and more. Your job is to embody a positive customer experience as you manage logistics to ensure events run smoothly. You’ll work with caterers and venue managers to make sure our high-end events create an executive-level experience and live up to your most discerning standards. You’ll thrive here if you're proactive, adaptable, and can balance multiple priorities with a positive attitude. Whether you're coordinating event communications, collaborating with internal teams, or wrapping up post-event logistics, your eye for detail and strong communication skills will help make every event a success.

Responsibilities

• Travel regularly across country to coordinate and execute marketing events
• Event research and planning for marketing events
• Coordinate day-to-day execution for specific events and on-site logistics, including budget coordination and sponsor communication, with input from Manager and Director.
• Complete duties associated with event logistics including confirmation emails and calls; nametags and sign-in sheet creation
• Obtain presentations from director and sponsors
• Maintain sponsor communication regarding pre-event logistics and post-event wrap up
• Maintain sales/consulting team communication pre and post event
• On-site event coordination. Overnight travel required
• Conduct post-event duties, including sending final attendee list to sales operations and logistical wrap up on attendance and budget to manager the day after the event
• Submit invoice request to accounting
• Interface with sales representatives to promote events to prospects
• Maintain accurate and up-to-date records of event details in project management tools such as CVENT and Monday.com
• Manage sourcing and purchasing branded swag and promotional items
• Manage expense reports for events team
• Event registration software management (Cvent)
• Collaborate with Internal Marketing Manager on internal events, to include holiday party and other events as needed.
• Required to work in the Fairfax, VA, office twice a week while Tevora is on a hybrid work schedule. Subject to change.
• Administrative office management duties, such as mail processing, supply and snack ordering and organization, etc.
• Other duties as assigned by marketing leads.

Requirements

• Bachelor's degree in marketing, events planning, or related field
• 3-5 years of hands-on event planning experience
• Proven ability to work with clients or internal stakeholders
• Self-starter with the ability to work independently or with a team
• Exceptional verbal and written communication skills
• Strong attention to detail and organizational skills
• Flexible and adaptable
• Working knowledge of communications and/or design software such as Word, PowerPoint, Excel, Canva, CVENT, etc.
• Experience with planning software such as Monday
• A valid driver’s license is required.
• Eligibility to work in the United States.

Benefits

• Comprehensive benefits offering
• Paid time off and holidays
• 401 (k) with Company match
• Vibrant work culture

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