Legal Secretary / Accounts Receivable / Office Manager

Work Arrangement: Remote to start, with transition to on-site/in-person responsibilities We are seeking a reliable, organized, and detail-oriented Legal Secretary / Accounts Receivable / Office Manager to support a growing legal office in Puerto Rico. This role will begin remotely but will require in-person work as the office becomes operational. The ideal candidate has prior legal office experience, is comfortable handling administrative and financial tasks, and can help manage both day-to-day office operations and physical office setup.

Responsibilities

• Provide legal secretary and administrative support
• Manage accounts receivable, including collections and payment follow-up
• Receive, process, cash, and deposit checks
• Maintain accurate payment and deposit records
• Handle physical legal files, document organization, filing, and retrieval
• Assist with HR tasks, including scheduling interviews and communicating with candidates
• Help coordinate hiring for in-office roles
• Manage equipment provisioning for staff
• Assist with office setup, supplies, vendors, and in-person operational needs
• Coordinate between remote staff, in-office staff, clients, and management
• Maintain confidentiality and professionalism in all legal and financial matters
• Use office technology and software efficiently

Requirements

• Legal office experience required
• Experience with physical legal files required
• Strong organizational and follow-up skills
• Comfortable handling checks, deposits, collections, and basic AR processes
• Able to work remotely at first and transition to in-person work in Puerto Rico
• Reliable transportation for banking, office setup, and in-person errands
• Professional communication skills
• Bilingual English/Spanish strongly preferred
• Experience with HR, recruiting, or office management preferred
• Experience using AI tools is a plus

Ideal Candidate You are dependable, discreet, practical, and comfortable wearing multiple hats. You can manage legal office details, follow up on payments, coordinate interviews, organize files, and help get a physical office running smoothly. To Apply Please send your resume and a short note describing your legal office experience, accounts receivable experience, and availability to work in Puerto Rico. Pay: $13.00 - $18.00 per hour Work Location: Remote Apply tot his job Apply To this Job