Experienced Administrative Assistant/Data Entry Specialist – Grants Management and Financial Systems Support

At arenaflex, we're on a mission to revolutionize the way we approach research and innovation. As a leading research institution, we're committed to fostering a culture of collaboration, creativity, and excellence. We're seeking an experienced Administrative Assistant/Data Entry Specialist to join our team and play a critical role in supporting our research initiatives.

About the Role

As an Administrative Assistant/Data Entry Specialist at arenaflex, you'll be responsible for managing data entry and maintenance of various systems, including grants management and financial systems. This role requires a strong understanding of technology, the ability to work independently, and a commitment to supporting the team in various capacities. You'll be working closely with our Executive Director and team members to provide administrative support, manage data entry, and ensure the smooth operation of our research initiatives.

Responsibilities

As an Administrative Assistant/Data Entry Specialist, your key responsibilities will include:

• Maintaining expert knowledge of the grants management system and the funding search system, ensuring updates and troubleshooting as necessary.
• Performing compliant and accurate data entry into the grants management system for pre and post-award processes.
• Serving as the primary point of contact for help desk requests, resolving challenges and errors.
• Assisting with the award close-out process and ensuring timely updates in the grants management system.
• Executing periodic reports and reviewing the status of proposals, identifying inaccuracies and communicating them to the Executive Director.
• Taking corrective action in the system as instructed by the Executive Director.
• Managing requests for customized funding searches and maintaining a tracking system for follow-up and metrics.
• Developing and facilitating workshops and training on the grants management and funding search systems.
• Collaborating with the purchasing/travel agent to manage office supplies and maintain inventory.
• Performing data entry in the financial system and providing administrative support to the Controller.
• Providing administrative support to the Executive Director and colleagues as needed.
• Managing university office communications and updates, including IT and email distribution.
• Updating the RI website as directed and performing general office support tasks.
• Assisting with the coordination of Research Institute hosted events and recommending improvements to workflow and processes.

Requirements

To be successful in this role, you'll need:

• A strong understanding of technology and data management systems.
• The ability to work independently and collaboratively within a team.
• Experience with data entry and administrative support tasks.

Nice-to-Haves

While not required, experience with grants management systems or financial systems, as well as familiarity with workshop development and training facilitation, would be a plus.

Benefits

As an arenaflex team member, you'll enjoy a range of benefits, including:

• 401(k) plan
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Environment and Culture

At arenaflex, we're committed to creating a work environment that's inclusive, supportive, and empowering. Our team members enjoy a range of benefits, including flexible work arrangements, professional development opportunities, and a dynamic, collaborative work environment.

Career Growth Opportunities

As an Administrative Assistant/Data Entry Specialist, you'll have the opportunity to grow and develop your skills, taking on new challenges and responsibilities as you progress in your career. We're committed to supporting your professional development, providing training and mentorship opportunities to help you achieve your goals.

How to Apply

If you're a motivated, detail-oriented individual with a passion for data management and administrative support, we'd love to hear from you. Please submit your application, including your resume and a cover letter, to [insert contact information]. We can't wait to hear from you!

About arenaflex

arenaflex is a leading research institution dedicated to advancing knowledge and innovation. We're committed to fostering a culture of collaboration, creativity, and excellence, and we're seeking talented individuals to join our team. If you're passionate about research and innovation, we'd love to hear from you.

Equal Employment Opportunity

arenaflex is an equal employment opportunity employer, committed to diversity and inclusion. We welcome applications from qualified candidates of all backgrounds and perspectives. Apply for this job