Experienced Full Stack Staff Assistant – Data Entry & Operations Support – DPS

Are you ready to embark on a journey of growth, exploration, and self-discovery? Join the arenaflex family, and you'll venture into a world of endless possibilities, develop your skills, and become the best version of yourself. As you set out on this new adventure, you'll tackle challenges with agility and ease, mastering new skills and propelling your career while having a blast. Come and elevate both your personal and professional life, and get ready to soar!

Why You'll Love This Role

This position is part of the Airport Stations Group within the Customer Experience Division at arenaflex. As a Staff Assistant, you'll be responsible for performing a wide range of administrative tasks, including:

• Scheduling meeting plans, writing, and documentation
• Ensuring phone coverage, welcoming and coordinating clients, managing mail, and ordering office supplies
• Accommodating P-card spending, tracking commemorations and birthday events, and arranging travel and hotel facilities
• Providing support for the planning of management presentations and special events as required
• Controlling, auditing, and screening all local invoices through InvoiceWorks and distributing as needed
• Investigating and resolving office technology issues, including phone and copier machines
• Tracking and ensuring employees complete onboarding obligations, including suitable system access, task assignment, letter drops, regalia, identification, fingerprinting, training, etc.
• Assisting in station event planning, coordination, and execution (e.g., team-building activities, lunch meetings, event dinners, recognition events)
• Handling finance processing in Workbrain for management and care staff
• Processing deprivation letters and arranging local communications and responses
• Overseeing employee termination, including allowing and tasks, as required
• Helping with timekeeping capabilities, data entry, data review, compromises, and recording
• Maintaining employee records, as needed
• Maintaining Station meeting plans, including monthly crisis response
• Accessing and managing various intermittent reports, including performance, review, cost, employee engagement and recognition, etc.
• Updating required manuals
• Maintaining all security-related items
• Serving as backup for other finance capabilities
• Overseeing records for OSHA, security, etc. (301's, weekly and annual)
• Assisting with budget planning and compromise, including monthly closeout of landing charges
• Upholding inspecting exercises as required
• Tracking and confirming incentive reserves acquired
• Liaising with CRE/Offices and vendors to follow local projects, as needed
• Leading/ coordinating work with other care staff, as needed
• Performing other duties as required

What You'll Need for Success

* Bachelor's Degree

• Past office/administrative experience
• Familiarity with Microsoft Office, including Word, Excel, PowerPoint, Outlook, etc.
• Knowledge of procedures, strategies, and corporate design
• Ability to focus on work, be meticulous, and comply with time constraints
• Ability to multitask in a fast-paced environment and handle multiple tasks
• Ability to be self-motivated with strong skills
• Ability to understand the functionality and usefulness of specific software and systems

What You'll Get

Join arenaflex and take advantage of our comprehensive benefits package:

• Medical benefits: Enjoy your health, dental, vision, and prescription benefits to keep you healthy and thriving. Plus, we offer virtual doctor visits, flexible spending accounts, and more!
• Health programs: We believe you should be your best self, which is why our health programs provide you with the tools, resources, and support you need to succeed.
• 401(k) Program: Accessible upon hire, and manager contributions to your 401(k) program are available after one year.
• Additional benefits: Enjoy our Employee Assistance Program, pet insurance, and discounts on hotels, cars, travel, and more!

Join the arenaflex Family

At arenaflex, we're committed to creating a workplace that's inclusive, diverse, and empowering. Our 20+ Employee Business Resource Groups are designed to connect our colleagues to our clients, partners, networks, and investors, helping them reach their full potential and establishing a comprehensive workplace that addresses and surpasses the challenges of our diverse world. Are you ready to feel a deep sense of satisfaction and fulfillment as you contribute to the world's largest airline, caring for people on life's journey? Join arenaflex and be yourself! Apply Now! Apply for this job