Supply Chain Operations Coordinator 3

Northrop Grumman Aeronautics Systems has an opening for a Supply Chain Operations Coordinator 3 (DOT/Fleet Administrator) to join our team of qualified, diverse individuals. This position will be based in Clearfield, UT. Will operate on 1st shift with a 4/10 schedule – Monday through Thursday, 5am-3:30pm General Responsibilities: Essential Functions:

• Tracking expiration dates
• Escort non-badged vendors.
• Create work orders in Fleetmate.
• Order misc. parts as needed.
• Respond to customer’s requests for repairs.
• Coordinate repairs with outside vendors and dealers.
• Create Fleetmate file for new vehicles.
• Annual Opacity testing
• Coordinate quarterly CHP inspection (January, April, July, October).
• Support annual BIT bus terminal inspection (October/November).
• Place bulk oil and DEF orders and needed
• Place order to fill unleaded and diesel holding tanks as needed
• Place order with fuels dept. to fill Jet fuel tank
• Monitor truck tire inventory:
• Gather EIN compliance information on new material handling equipment and report to ESHM.
• Transport vehicles and trucks to vendor’s shop for repair and maintenance.
• Pay credit card charges for vendors without an active PO agreement.

Fleet Operations:

• Assist with asset disposal and transfer process
• Support Pool Vehicles Requirements / Rentals Process when vehicles are being repaired
• Assist in Title, Registration and all areas of keeping the Fleet compliant
• Analyzes, evaluates, and approves maintenance invoices (including Heavy Duty Class 8 vehicles) and takes remedial action to minimize budgetary abuse
• Evaluate and approve maintenance requests as required, sending up for management approvals
• Assist in ensuring all vehicles are maintained to manufacturer recommendations
• Responsible for compliance related to operating a Commercial DOT Fleet
• A clear understanding of Title, Registration and Permitting process for all types of vehicle to include IFTA, Base and IRP procedures & PFR
• Receiving & filing required documents

DOT Compliance

• Maintain Driver Qualification files and records in partnership with DOT & JJ Keller.
• Meet DOT requirements as well as applicable state laws/FMCSA guidelines.
• Assure NGC DOT Drug and Alcohol program is compliant with the FMCSA Clearinghouse regulations.
• Complete DOT IFTA reports quarterly manually or using platforms, currently used with observed opportunities within JJ Keller.
• Complete and file MCS150 Bi-Annually.
• Work with OTR Transportation Coordinators to Obtain, Install, and Audit Commercial Vehicles for required permits for Hazmat Alliance.
• Set up and train employees on ELDs.
• Ensure equipment has current registration, paperwork, and safety equipment.
IRP - IFTA - DOT - PHMSA - MCS-150 - 30 DAY TRAINING - EPN CALIFORNIA - RANDOM DRUG TESTING - HAZMAT ALLIANCE - DOT DRIVER FILES - DOT TRUCK FILES - CALIFORNIA CHP

Basic Qualifications:

• High School diploma or equivalent and 4 years additional education and/or related experience in transportation and fleet coordination, logistics, supply chain, or another relevant field.
• Ability to obtain and maintain a DoD Secret clearance within a reasonable time period, as determined by the company to meet its business needs (after starting).

Preferred Qualifications:

• Prior experience with DOT and Fleet administration or coordination.
• Knowledge of Class 5 - Class 8 vehicles
• Handle tasks independently with minimal direction and guidance, including the ability to prioritize project activities and be detail-oriented.
• Strong organizational skills, with the ability to direct and achieve priorities, goals, and strategies with limited supervision.
• Proficiency in testing procedures, testing documentation, and security of testing files are required.
• Experience maintaining confidentiality, personal integrity, and dependability.
• Ability to deal with sensitive issues and maintain security and confidentiality.
• Adaptable to fast-paced environments with changing circumstances, direction, and strategy.
• Excellent verbal and written communication skills.
• Able to multi-task.
• Ability to work cooperatively and professionally with various individuals, exercising tact and discretion.
• Demonstrate analytical and critical thinking skills.
• Committed to providing excellent customer service at all times.

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