Legal Administrative Assistant - Litigation (Hybrid) | Oakland)
About the position Fennemore is a full-service law firm with a 140-year legacy and a modern approach to how legal services are delivered. With 20+ offices across the Western U.S., we are growing while staying grounded in a people-first culture focused on collaboration, respect, and strong client service. We are hiring a full-time Legal Administrative Assistant to support our Litigation team in Oakland. This is a hybrid role: three days in-office and two days remote each week. This role is a strong fit for someone who enjoys supporting multiple attorneys, staying organized, and producing high-quality work in a busy legal environment. Experience supporting Trust & Estates and/or Intellectual Property matters is a plus.
Responsibilities
- Support multiple attorneys with day-to-day administrative and litigation-related tasks
- Manage calendars, scheduling, deadlines, and court docketing
- Format, proofread, and finalize legal documents and correspondence
- Conduct online research (e.g., PACER, court and agency databases)
- Assist with conflict checks and retention letters
- Communicate with clients and colleagues by phone, email, and in person
- Organize and maintain files; prepare case binders and related materials
- Submit court filings, including e-filing
- Track CLE requirements and coordinate projects with other departments as needed
Requirements
- 5+ years
of litigation legal administrative assistant experience
- Strong command of the English language (spelling, grammar, and formatting)
- Ability to prioritize, follow through, and manage deadlines across multiple matters
- Comfortable working with confidential information
- Ability to prepare tables of contents and tables of authorities
- Proficiency with Microsoft Office (Word, Outlook, Excel, PowerPoint), DocuSign, and Adobe or Kofax
- High school diploma or equivalent
Nice-to-haves
- Trust & Estates and/or Intellectual Property support experience
- Experience with iManage and/or Intapp
Benefits
- Competitive pay with annual merit increases
- monthly bonus program
- 401(k) with match and profit sharing
- health, dental, and vision coverage
- employer-paid life insurance
- paid time off and holidays
- wellness and EAP programs
- professional development
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