Community Development Assistant

About the position The community development assistant is an administrative para-professional position involving the processing of permits and specialized administrative support duties in the Community Development department. The incumbent responds to the public and assists other department personnel with permitting, invoicing and other administrative department processes.

Responsibilities

• Consults with customers on general and project specific planning and construction code requirements and processes.
• Receives permit applications and submittals/re-submittals and routes them to the appropriate staff member.
• Provides daily schedule of inspections for department staff.
• Prepares and maintains all project close-out documents.
• Coordinates collection and maintenance of permit specific and general address files, including application documents, inspection, and special inspection reports, annual fire safety and system inspection reports, and notices of violation in accordance with records management regulations and as directed.
• Prepares approved permits and submittals for issuance.
• Enters data into the permit tracking system and provides data and reports to staff, outside agencies as directed, and management related to development permit activity.
• Develops and maintains public information materials, checklists, and application packets for distribution to the public.
• Maintains the divisions’ archives including scanning, organizing, and recording of both paper and digital documents.
• Maintains the divisions’ web site and updates as needed.
• Recommends process improvements, fee adjustments, and administrative code provisions to improve customer service and department effectiveness.
• Processes applications, coordinates payment, and issues permits through the permit processing program.
• Tracks permit application and review processes within the division to assure compliance with statutory mandates and division performance goals.
• Coordinates the divisions’ response to requests for access to public records.
• Prepares correspondence, conducts research, and prepares reports as directed by the Community Development Director.
• Supports the city addressing and street naming program.
• Coordinates with Pierce County, Director and all stakeholders for accuracy and consistency.
• Coordinates public notice, recruitment and other notices and advertisements with city clerk.
• Serves as back-up to the permit coordinator.
• May serve as back-up to planning technicians and run night meetings as needed.
• May support in leading part-time, temporary, or intern personnel within the division.
• Maintains punctual and reliable attendance.

Requirements

• High school diploma or GED equivalent.
• Two (2) years of general administrative experience.
• A valid Washington State driver’s license (or ability to obtain one within 30 days of hire) and at least two years of driving experience.
• Ability to maintain safe and responsible driving that meets the city’s motor vehicle record minimum driving requirements.
• Ability to pass position relevant pre-employment screening.

Nice-to-haves

• Two (2) year college or business school program preferred.
• Work experience in a planning, building, public works, engineering, or similar municipal office performing para-professional tasks and clerical work preferred.
• Proficient in Microsoft Office Suite.

Benefits

• Eligible for overtime under the Fair Labor Standards Act (FLSA).

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