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Executive Assistant

Work from home Full-time role Hiring

This role is open to candidates based in LATAM, Africa, and Eastern Europe. Please note that as this role supports U.S.-based clients, candidates must be available to work during U.S. business hours aligned with the client’s time zone.

Our client is a forward-thinking organization dedicated to supporting and empowering entrepreneurs and venture capital firms. They focus on driving innovation and business growth by providing strategic resources, investment opportunities, and access to a strong network of experienced professionals. As they continue to scale, they are looking to strengthen their internal operations by adding a highly organized Executive Assistant to support senior leadership and ensure day-to-day efficiency.

Location

Fully Remote (Work from Home) | 9 AM – 5 PM PT

Role Overview

The Executive Assistant will support senior leadership by managing calendars, handling communications, coordinating logistics, and ensuring administrative operations run smoothly. This role requires a proactive, highly organized professional who can manage multiple priorities, maintain accuracy across tasks, and operate effectively in a dynamic environment.

Key Responsibilities

Calendar & Email Management

  • Manage the executive’s calendar, schedule meetings, and organize daily priorities

  • Draft and respond to emails in a timely and professional manner

    • Administrative Support

  • Provide general administrative support including data entry, expense management, and filing

  • Manage logistics such as travel arrangements, meeting coordination, and office operations

    • Communication Management

  • Ensure smooth communication between the executive and internal or external stakeholders

  • Prepare documents, reports, and presentations as needed

    • Data Tasks & Reporting

  • Organize, track, and maintain accurate data records

  • Assist in preparing reports and maintaining structured data systems

    • Logistics Coordination

  • Coordinate travel, events, and business-related logistics

  • Ensure all arrangements run smoothly and efficiently

    • Cross-Departmental Support

  • Support team members across departments as needed

  • Handle requests promptly and professionally

    • Qualifications

    Experience

  • 2+ years of experience in an executive assistant or administrative support role

  • Experience working in fast-paced environments

    • Skills

  • Excellent written and verbal communication skills in English, with the ability to draft professional correspondence

  • Strong organizational skills, with the ability to manage complex calendars and multiple priorities

  • Proficiency in Google Suite, Microsoft Office, and common tools such as Zoom and Slack

  • Familiarity with project management software is a plus

  • Strong attention to detail, ensuring accuracy and completeness in all tasks

  • Problem-solving mindset with the ability to proactively address issues and take initiative

    • What Success Looks Like

  • The executive’s calendar is consistently organized and optimized with minimal scheduling conflicts

  • Communications are high-quality, error-free, and delivered promptly

  • Administrative tasks are completed efficiently with minimal follow-up required

  • Data and records are accurate, organized, and easily accessible

  • Logistics and coordination are executed smoothly without disruptions

    • Opportunity

    This role offers the opportunity to work closely with senior leadership in a dynamic and fast-paced environment. The Executive Assistant will play a critical role in maintaining operational efficiency while gaining exposure to high-level business activities. This position provides strong opportunities for growth, skill development, and increased responsibility within a company focused on innovation and impact.

    Application Process:

    To be considered for this role these steps need to be followed:

  • Fill in the application form

  • Record a video showcasing your skill sets

    • apply to this job
    Apply

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