Experienced Part-Time Administrative Support Specialist – Data Entry Clerk / Remote Administrative Assistant

At arenaflex, we're dedicated to providing exceptional support to our integrated Adult Detox and Crisis Recovery Unit, a non-medical 14-bed facility that offers 24/7 admission services to individuals in need of assistance with detoxification from alcohol or other substances. As a key member of our team, you'll play a vital role in ensuring the smooth operation of our facility by providing administrative support, data entry services, and back-up assistance during high-volume periods.

About arenaflex

arenaflex is a leading provider of innovative solutions for individuals struggling with addiction and mental health issues. Our Adult Detox and Crisis Recovery Unit is a state-of-the-art facility that offers a safe and supportive environment for individuals to receive the care they need. As a part of our team, you'll have the opportunity to make a meaningful difference in the lives of our clients and contribute to the success of our organization.

Job Summary

We're seeking an experienced and detail-oriented Administrative Support Specialist to join our team on a part-time basis. As a key member of our administrative team, you'll provide administrative support, data entry services, and back-up assistance during high-volume periods. This is a remote position, and you'll have the flexibility to work from home while still being an integral part of our team.

Key Responsibilities

As an Administrative Support Specialist, you'll be responsible for the following key tasks:

• Data Entry and Reporting: Use spreadsheets or databases to organize information and produce standard reports; prepare complex disbursement forms, such as check requests, travel forms, cash sheets, and journal entries, for routing and approval; compile and maintain reports and financial statements; greet visitors and maintain safety procedures in secured environments.
• Accounting and Financial Management: Set up accounts; reconcile ledgers; gather data for budget preparation; prepare various accounting forms; reconcile daily receipts or accounts receivable/payable; identify discrepancies and make corrections; collect required documents; prepare expense vouchers and/or invoices.
• Procurement and Supply Chain Management: Verify requests for goods and services against County contracts and funding sources; order goods or services and follow up on discrepancies; ensure delivery and routing of purchase requests.
• Training and Development: Establish, modify, and maintain a system for tracking work progress; train new employees; provide and explain relevant policies and procedures; compose routine correspondence on behalf of management.
• Scheduling and Coordination: Schedule and cancel appointments; maintain calendars; schedule rooms for classes, meetings, and conferences; coordinate audio-visual and training equipment; type complex documents of a technical nature; proofread for spelling and grammar; use multiple software applications to prepare information.
• Payroll Processing: Verify timesheets; research and provide resolution to payroll discrepancies; complete and verify data entry; distribute paychecks; provide information and answer questions from staff regarding payroll issues; maintain attendance and leave tracking records; act as departmental resource in data management systems and provide training to new users; coordinate Family and Medical Leave according to policies, procedures, and guidelines.

Requirements

* High school diploma or equivalent and two years of administrative support experience are required.

• Associate's Degree in Business Administration or related field is preferred.
• Experience can substitute for education, and education can substitute for experience.

Preferred Qualifications

* Experience working in a healthcare or social services setting.

• Proficiency in Microsoft Office, particularly Excel, Word, and Outlook.
• Experience with data entry and reporting software.
• Strong communication and interpersonal skills.
• Ability to work independently and as part of a team.
• Flexibility to work varying shifts, including evenings and weekends.

Skills and Competencies

* Strong organizational and time management skills.

• Ability to prioritize tasks and meet deadlines.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office, particularly Excel, Word, and Outlook.
• Experience with data entry and reporting software.
• Ability to work independently and as part of a team.
• Flexibility to work varying shifts, including evenings and weekends.

Career Growth Opportunities and Learning Benefits

As an Administrative Support Specialist at arenaflex, you'll have the opportunity to grow and develop your skills in a dynamic and supportive environment. We offer a range of training and development programs to help you achieve your career goals, including:

• On-the-job training and mentorship.
• Opportunities for professional development and advancement.
• Access to industry-leading software and technology.
• Collaborative and supportive team environment.

Work Environment and Company Culture

arenaflex is committed to creating a positive and inclusive work environment that supports the well-being and success of our employees. We offer a range of benefits and perks, including:

• Flexible work arrangements, including remote work options.
• Comprehensive health and wellness programs.
• Professional development and training opportunities.
• Collaborative and supportive team environment.
• Recognition and rewards for outstanding performance.

Compensation, Perks, and Benefits

arenaflex offers a competitive compensation package, including:

• Hourly rate: $ [insert rate]
• Benefits package, including health, dental, and vision insurance.
• Paid time off and holidays.
• Professional development and training opportunities.
• Collaborative and supportive team environment.

How to Apply

If you're a motivated and detail-oriented individual with a passion for administrative support, we encourage you to apply for this exciting opportunity. Please submit your application, including your resume and cover letter, to [insert contact information]. We look forward to hearing from you!

Equal Employment Opportunity

arenaflex is an equal employment opportunity employer and welcomes applications from diverse candidates. We are committed to creating a workplace that is inclusive and respectful of all employees, regardless of their background, culture, or identity. Apply for this job