Experienced Part-Time Administrative Support Specialist – Remote Opportunity
At arenaflex, we are committed to providing exceptional support to our integrated Adult Detox and Crisis Recovery Unit, a non-medical 14-bed facility that offers a safe and supportive environment for individuals to detox from alcohol or other drugs. As a Part-Time Administrative Support Specialist, you will play a vital role in ensuring the smooth operation of our facility by providing administrative support to our dedicated team.
About arenaflex
arenaflex is a leading organization in the healthcare industry, dedicated to providing innovative solutions and exceptional care to individuals in need. Our Adult Detox and Crisis Recovery Unit is a critical component of our services, offering a comprehensive approach to supporting individuals through the detoxification process. As a member of our team, you will be part of a dynamic and compassionate organization that is committed to making a positive impact in the lives of others.
Job Summary
We are seeking an experienced and detail-oriented Part-Time Administrative Support Specialist to join our team. As a key member of our administrative support team, you will provide critical support to our staff, including data entry, accounting, and administrative tasks. This is a remote opportunity, allowing you to work from the comfort of your own home while still being an integral part of our team.
Key Responsibilities
As a Part-Time Administrative Support Specialist, you will be responsible for the following key tasks:
- Data Entry and Accounting: Use spreadsheets or databases to organize information and produce standard reports; prepare complex disbursement forms, such as check requests, travel forms, cash sheets, and journal entries; compile and maintain reports and financial statements; and reconcile ledgers.
- Administrative Support: Greet visitors, maintain and administer safety procedures in secured environments; set up accounts; reconcile daily receipts or accounts receivable/payable; identify discrepancies and make corrections; collect required documents; prepare expense vouchers and/or invoices.
- Procurement and Logistics: Verify requests for goods and services against County contracts and funding sources; order goods or services and follow-up/resolve discrepancies; ensure delivery; and ensure appropriate routing and approval of purchase requests.
- Training and Development: Establish, modify, and maintain a system for tracking the progress of work that is the responsibility of senior management; train new employees; provide and explain relevant policies and procedures; and compose routine correspondence on behalf of management.
- Scheduling and Coordination: Schedule and cancel appointments; maintain calendars; schedule rooms for classes, meetings, and conferences; coordinate audio visual and training equipment; type complex documents of a technical nature; and proofread for spelling and grammar.
- Payroll Processing: Verify timesheets, find, research, and provide resolution to payroll discrepancies; complete and verify data entry; distribute paychecks; provide information and answer questions from staff regarding payroll issues; maintain attendance and leave tracking records; and act as department/agency/functional resource in data management systems.
Essential Qualifications
* High school diploma or equivalent
- Two years of administrative support experience
- Associate's Degree in Business Administration or related field (preferred)
- Experience can substitute for education, and education can substitute for experience
Preferred Qualifications
* Experience working in a healthcare or social services setting
- Knowledge of accounting principles and practices
- Proficiency in Microsoft Office, including Excel, Word, and Outlook
- Experience with data entry and accounting software
- Strong communication and interpersonal skills
Skills and Competencies
* Strong organizational and time management skills
- Ability to work independently and as part of a team
- Excellent communication and interpersonal skills
- Proficiency in Microsoft Office, including Excel, Word, and Outlook
- Experience with data entry and accounting software
- Strong attention to detail and accuracy
Career Growth Opportunities and Learning Benefits
As a member of our team, you will have the opportunity to grow and develop your skills and knowledge in a dynamic and supportive environment. arenaflex offers a range of training and development programs, including:
- On-the-job training and mentorship
- Professional development opportunities
- Access to industry-leading software and technology
- Opportunities for career advancement and growth
Work Environment and Company Culture
arenaflex is committed to creating a positive and supportive work environment that values diversity, equity, and inclusion. Our team is passionate about making a difference in the lives of others, and we are seeking like-minded individuals to join our team. As a remote employee, you will have the flexibility to work from the comfort of your own home while still being an integral part of our team.
Compensation, Perks, and Benefits
arenaflex offers a competitive compensation package, including:
- Competitive hourly rate
- Opportunities for overtime and bonuses
- Comprehensive benefits package, including health, dental, and vision insurance
- Paid time off and holidays
- Access to industry-leading software and technology
How to Apply
If you are a motivated and detail-oriented individual with a passion for making a difference, we encourage you to apply for this exciting opportunity. Please submit your application, including your resume and cover letter, to [insert contact information]. We look forward to hearing from you!
Application Deadline
The application deadline for this position is August 24. We encourage you to apply early to ensure consideration. Apply for this job