Project Accounting Coordinator
position summary
We are seeking a highly motivated Project Accounting Coordinator to join our team. This role is responsible for providing support to division presidents and project managers to ensure timely project set-up and maintenance for accurate billing and project reporting. This position will have the flexibility to work from Merjent's Minneapolis, Minnesota office or remotely from a home office anywhere in the United States. The anticipated annual salary for this position is between $72,100 and $88,600 annually, depending upon the qualifications and experience of the successful candidate. This position is also bonus eligible. why Merjent? Merjent is a medium-sized consulting and engineering company dedicated to creating an environment where both people and projects succeed. Merjent has staff located across the United States who may choose a remote, in-office, or hybrid work arrangement. All full-time employees begin their tenure at Merjent with 4 weeks of paid vacation regardless of seniority. In addition, employees receive 10 paid holidays and generous benefits and compensation packages. Merjent supports annual career-related training for employees to become or continue as leaders in their field of expertise. Merjent facilitates organic growth within the company and encourages employees to bring their ideas forward to grow existing and create new service lines within and beyond the currently served sectors of energy, mining, transportation, manufacturing and construction, land development industries, and government. Merjent also invests in its company culture by supporting travel for remote employees to attend in-person team meetings and all-staff events. The Merjent difference is real – it's based on a commitment to our values, which guides us in how we work with clients and each other. Our commitment to quality and professional integrity encompasses everything we do. We are proud of our reputation for delivering quality work and building long-term, trusting relationships with our clients and with regulatory agencies.responsibilities
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Establish and maintain accurate project setup in the company project system, including client contacts, contract requirements, fee schedules, rate tables, and timesheet mapping.
Support Project/Program Managers with reporting, project controls, and client-requested financial or operational reports.
Prepare, edit, finalize, and distribute invoices to internal and external clients, including maintaining supporting documentation and client billing spreadsheets.
Upload invoices and required backup documentation to client portals such as Taulia, Transcepta, Coupa, SharePoint, and Open Invoice.
Monitor accounts receivable over 60 days and coordinate with project managers/billing managers to support timely client payment collection.
Track unbilled expenses and zero-rate timesheets, working with project managers to ensure timely resolution and invoicing.
Provide system support and training participation related to the company accounting/project system and perform additional duties as assigned.
- Associate degree or Certificate in Accounting or at least 2 years of post-secondary study in Accounting, Finance, or related field.
- A minimum of 2 years' entry level accounting experience.
- Ability to proactively identify inefficiencies in accounting or billing processes and suggest solutions.
- Experience with accounting and payroll systems (e.g., Deltek Vantagepoint, ADP). Advanced Excel skills and proficiency in Microsoft Office and Adobe Acrobat. Strong attention to detail, organization, and ability to manage multiple priorities and deadlines. Effective communicator and collaborative team player with the ability to work independently and drive process improvements.