Accounts Payable Specialist
The Opportunity
Reporting to the Director of FP&A, the Accounts Payable Specialist is a linchpin of our financial operations. You won’t just be "processing" data; you will be the guardian of our vendor relationships and a key contributor to the integrity of our financial reporting. This role is perfect for a detail-oriented professional who enjoys solving puzzles, streamlining workflows, and ensuring that our financial engine runs without a hitch.
Key Responsibilities
Core Financial Operations
- Full-Cycle AP: Manage the end-to-end processing of vendor invoices and credits within NetSuite, ensuring precise coding and allocation.
- Compliance & Audit: Execute three-way PO matching and audit employee expense reports in Ramp to ensure adherence to company policy.
- Reconciliations: Perform monthly vendor statement and credit card reconciliations to maintain a "source of truth" for all liabilities.
- Month-End Support: Partner with the Sr. AP Specialist to accelerate month-end close activities and maintain robust internal controls.
Vendor & Contract Management
- Relationship Management: Serve as the primary Finance liaison for vendors, resolving discrepancies and managing payment inquiries with professionalism.
- Contract Oversight: Audit invoices against contracted pricing and billing schedules to prevent overpayment and ensure operational readiness.
- Database Integrity: Maintain organized, up-to-date vendor profiles and contract documentation to support audit trails.
Process Innovation
- Efficiency Gains: Proactively identify "friction points" in our current NetSuite and Ramp workflows to automate or streamline manual tasks.
- Documentation: Assist in building a "playbook" of AP procedures to ensure scalability and consistency as the team grows.
Who You Are
- Educated & Experienced: You hold a Degree or Diploma in Accounting and bring 1–2 years of progressive AP or general accounting experience.
- Tech-Savvy: You are proficient in Excel/Google Sheets. (Bonus points if you already know your way around NetSuite or Ramp).
- Detail-Obsessed: You have a "measure twice, cut once" mentality and take pride in the accuracy of your work.
- Agile: You thrive in fast-paced environments and can pivot between tasks without losing focus on deadlines.
Working Conditions
- Flexibility: This role may require occasional support outside of standard business hours to meet critical milestones, such as earnings periods or month-end deadlines.