Payable Coordinator

KAIZEN Asset Management Services is a leading property management firm in Dubai, is seeking a detail-oriented and highly organized Payable Coordinator to join our team. At Kaizen, we are committed to providing exceptional residential, commercial, and retail properties that exceed our clients' expectations.

As a Payable Coordinator, you will be responsible for ensuring accurate and timely processing of invoices, managing vendor relationships, and maintaining up-to-date records of financial transactions. Your attention to detail, strong analytical skills, and ability to work effectively with team members and vendors will be crucial to your success in this role.

Responsibilities

• Receive and review invoices for accuracy and completeness.
• Process invoices in a timely manner, ensuring adherence to company policies and procedures.
• Verify vendor statements and resolve any discrepancies or issues.
• Manage vendor relationships by addressing inquiries and resolving payment-related concerns.
• Prepare and process electronic payments, such as wire transfers and ACH transactions.
• Reconcile accounts payable transactions and resolve any discrepancies or variances.
• Maintain accurate and up-to-date records of invoices, payments, and related documentation.
• Assist with month-end close procedures, including preparing accruals and reconciling accounts.
• Prepare and analyze reports to track expenses, monitor vendor performance, and identify cost-saving opportunities.
• Collaborate with the finance team to ensure accurate and timely financial reporting.

Requirements

• Bachelor's degree in Accounting, Finance, or a related field is preferred.
• Proven experience as an accounts payable clerk or similar role.
• Strong knowledge of accounts payable processes and best practices.
• Proficiency in using accounting software, such as QuickBooks or Oracle, and Microsoft Office Suite.
• Excellent attention to detail and accuracy in data entry and record-keeping.
• Strong analytical skills with the ability to reconcile accounts and resolve discrepancies.
• Effective communication and interpersonal skills, with the ability to collaborate with team members and vendors.
• Ability to work efficiently in a fast-paced environment and meet deadlines.
• Knowledge of VAT regulations and compliance is a plus.
• Experience in the real estate industry is preferred.