RFQ C004724 - Project Management Support

This is a remote position.

• Provide support to Project Managers (PM) and Operations Specialists of the Operations Support (OSS) Branch, and other PMs or JISR administrative team on an as-need basis;
• Provide support toPMs for Acquisition, Service Now Dashboards, Coordination of meetings, Follow-up of procurements and internal reviews, request new- or extend Reach accounts and laptops for contractors;
• Monitor & control non-complex small projects; and
• Coordinate and participate in multidisciplinary meetings.

Requirements

• Higher vocational training in a relevant discipline with 5 years post-related experience or a secondary educational qualification with 5 years post-related experience in supporting the administrative parts for a team of project managers;
• Able to work with a team of Project Managers and Operational Specialists, supporting them in the development, monitoring and reporting of project plans, costs plans, resource allocations, and procurement activities;
• Able to work pro-actively and independently on the assigned tasks, for which a level of familiarity with the specific programmes is required;
• In-depth knowledge of MS-Office tools;
• Strong knowledge of project administration tasks such as documentation requirements, project development task flows from start-up to closure, supporting projects delivery within agreed scope, time, cost and quality limits;
• Recent experience of the administration and management of assigned projects in accordance with appropriate NATO regulations and NCIA project management policies and procedures;
• Current experience with NATO Security Investment Programme (NSIP) process (including specifically Type-B Cost Estimate, Scope Change letters, Joint Final Acceptance Inspection);
• In-depth experience in using Enterprise Business Application (EBA), Service Now, and Neo E-Procurement;
• Experience in supporting Project Managers for NCIA Third Party projects for NAPMA, NSPA, NAEW Force and SHAPE;
• Experience with NCIA Procurement Types (Basic Ordering Agreement, Indefinite Delivery Indefinite Quantity, Invitation for Bid);
• Experience in NCIA Orderbooks, Service Now Dashboards, other Service Now Dashboards and Reporting tools;
• Experience in maintaining SharePoint workspace and portals;
• PRINCE 2 or PMI PMP certification, or proven relevant experience; and
• Excellent written and oral communication skills in English.