[Remote] Special Assistant, Chief Learning Officer

Note: The job is a remote job and is open to candidates in USA. Sefaria is a nonprofit organization dedicated to building the future of Torah in an open and participatory way, and they are seeking a highly organized and proactive Special Assistant to support the Chief Learning Officer. The role involves providing administrative support, managing relationships with partner organizations, and coordinating various projects and events to advance Sefaria's strategic initiatives.

Responsibilities

• Provide administrative support to the CLO, including managing a complex calendar with a high volume of internal and external meetings
• Manage relationships with partner organizations, including scheduling meetings, tracking follow-ups, and maintaining communication
• Track contacts and interactions in Salesforce and use Monday.com to coordinate projects, timelines, and deliverable
• Create, edit, and organize internal and external communications and documentation, including memos, presentations, and partner correspondence
• Draft project plans and drive project management, with strategic lens and a strong attention to detail, making suggestions to keep projects moving forward
• Complete special projects for the CLO, including preparing digital presentations and strategic documents
• Attend meetings as requested, take meeting notes as needed, and handle follow-up
• Manage logistics, travel, budgeting, and event planning for both Sefaria-hosted events and those attended by the CLO (e.g., conferences, fundraising meetings, etc.)
• Occasional US travel (4-7 times per year), and occasional international travel (up to 2 times per year) to manage events and meetings for the CLO
• Track key initiatives and maintain operational alignment for the CLO's portfolio Skills
• Bachelor's degree or equivalent professional experience in a related field
• At least two years of relevant work experience; can include internships and work-study positions
• Prior experience in nonprofit operations, education, project coordination, or Jewish communal work is a plus
• Demonstrated success working independently in a remote setting
• Working knowledge of Jewish culture and texts
• Fluency (reading, writing, speaking) in Hebrew is a plus
• Excellent writing and editing skills: emails, memos, and presentation decks
• Superior time management skills
• Highly organized, reliable, flexible, and collaborative
• Experience working in an administrative capacity with an eye toward systems thinking and efficiency
• Discretion with sensitive and confidential information
• Proficiency in working with technology in an online work environment, including Salesforce, Google Suite, Slack, Monday.com, Zoom (training will be provided as needed)

Benefits

• Comprehensive medical insurance options, some of which are covered 100% by Sefaria for employees
• Multiple dental plans
• Vision insurance is available as a voluntary benefit; Sefaria employees pay 100% of premiums for themselves and for any enrolled dependents
• Generous paid time off, including 15 vacation days, 12 sick days, 10 federal holidays annually, Jewish holidays and full office closure for Passover
• Paid parental leave
• 401k with up to a 4% match after six months
• Access to a Flexible Spending Account for health and dependent care expenses
• Employer-paid short- and long-term disability insurance
• Home utility reimbursements Company Overview
• Sefaria primarily focuses on developing a repository of Jewish texts and their interconnections in Hebrew and translation. It was founded in 2013, and is headquartered in Brooklyn, New York, USA, with a workforce of 11-50 employees. Its website is Apply tot his job

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