Administrative Assistant/Receptionist
O'Hagan Meyer is seeking to hire a full-time Receptionist/Administrative Assistant that can handle a fast-paced office environment. The receptionist will work collaboratively with attorneys and staff of the firm, greeting clients, managing phone systems, and assisting with various administrative tasks.
Responsibilities
- Greeting Clients and Visitors
- Operating multi line phone system including transferring calls and forwarding voicemails
- Scheduling and confirming appointments
- Maintain firm conference room schedule and calendar
- Assist attorneys and staff with office administrative tasks which may include court filings, internal file maintenance, calendaring due dates and other matter related tasks as assigned
- Scanning and distributing incoming mail and deliveries daily
- Mailing documents via USPS, USPS Certified, UPS, and FedEx
- Assist with overflow projects including typing, formatting, researching, scheduling and coordinating meetings
- Keeping reception area clean, organized and presentable for guests
- Assist with maintaining office supply inventory and replenishing office supplies
- Other projects and tasks as assigned
Skills
- Proficient with Microsoft Office Suite (Word, Excel and Outlook)
- Proficient with Adobe PDF
- Excellent interpersonal and customer service skills
- Ability to operate and troubleshoot standard office equipment such as telephone, computer, photocopier/printer/scanner (multi-function machines) and postage machine
- Ability to work in fast-paced environment
- Excellent organizational skills and strong attention to detail
- High school diploma or equivalent
- Prolonged periods of sitting at a desk and working on a computer
- Must be able to lift up to 25 pounds at times
- The Office Receptionist is required to be in-office five days per week
- 1-2 years of office experience is preferred
- Recent College Grads are encouraged to apply
Benefits
- Health Care Plan (Medical, Dental & Vision)
- Retirement Plan (401k, IRA)
- Life Insurance (Basic, Voluntary & AD&D)
- Paid Time Off (Vacation, Sick & Public Holidays)
- Family Leave (Maternity, Paternity)
- Short Term & Long Term Disability
- Training & Development
- Work From Home
- Free Food & Snacks
- Wellness Resources
Company Overview