Project Accountant
Vanguard Construction & Co. is a construction company specializing in various sectors, and they are seeking a Project Accountant to manage all project-related billing and accounting activities. The role involves coordinating with project managers and clients to ensure accurate invoicing, monitoring project financial data, and maintaining organized project records.
Responsibilities
- Billing & Collections – coordinate with project managers & CFO on items per proposals
- Create invoicing for multiple entities with similar services
- Monitor the status of existing projects in the accounting system
- Effectively communicate with Project Managers regarding contract documents, change orders and other contract modification, approvals, and any additional service related to billing
- Compile, analyze, & process a high volume of project bills to clients on a monthly basis
- Work closely with project managers to ensure that invoices are accurate and comply with corporate guidelines
- Review weekly field timesheets to ensure that they have been submitted and approved prior to invoicing
- Coordinate with subcontractors to receive certified payroll report
- Maintain project billing folder and accounting system (SAGE300 & PROCORE) to ensure all invoices and other project related documents are readily accessible for project managers & accounting department
- Communicate professionally with project managers, clients and other staff providing accurate information and timely responds to inquiries and completion of assignments
- Investigate billing errors and resolve discrepancies
- Assist with special projects as needed
- Provide support to other accounting staff
- Prepare various monthly billing & supporting reports
- Monitor accounts & take appropriate actions with customers to arrange for payment, issue monthly statements & billing items as per proposals
- Reviews and ensures accuracy of vendor invoices prior to billing clients
- Performs other duties as assigned by CFO
Skills
- Associates or Bachelor's Degree in Accounting/Finance or similar field
- 1-3 years of billing experience in Construction contracting related industries
- Excellent analytical and problem-solving skills
- Strong written and verbal communication skills
- Must be proficient in Microsoft Office (Excel and Word) and Outlook, E-Filing, scanning, and mailing
- Strong attention to detail is required
- Well organized and task oriented
- Applicant must be a New York Metropolitan area resident
- AIA experience preferred
- NYC and NYS Agency Billing preferred
- Sage 300 & PROCROE experience preferred
Benefits
- Health, dental, and vision insurance.
- Retirement plan with company match.
- Paid time off and holidays.
Company Overview