Staffing Assistant - Temporary

Boston Consulting Group (BCG) partners with leaders in business and society to tackle their most important challenges. They are seeking a Staffing Assistant to provide logistical, relational, and administrative support within the New Jersey Staffing team, ensuring accurate data management and facilitating communication across teams.

Responsibilities

• Provide timely support by tracking casework assignments and billing arrangements in support of required deadlines:
• Assist with the availability accuracy process - outreach to current case teams to confirm upcoming end dates for all consulting staff
• Respond to ad-hoc requests for information related to staffing opportunities, availability, staffing data/reports and consultant information
• Collect all required data from case leadership to open a new staffing request to upload into our system (SAM) and send to other systems as needed
• Develop working relationships with members of the local office to facilitate the information flow to provide timely, transparent information
• Build and maintain relationships across the NAMR staffing ops group for support needed across systems
• Update and send out all individual staffing confirmations and track availability related data in the Staffing database in a timely manner
• Ensure you have the correct case codes, assignment start / end dates, review writer and executing MDP to help process these confirmations
• Partner with HR to manage vacation time and LOAs, get dates entered into SAM
• Add public holidays to SAM
• Availability comments should be updated as soon as you have clarity on an end date
• Support updating performance highlights after every assignment
• Update the Past Projects & Assignments
• Create project and resource request entries in SAM and continue to update often
• Gather staffing data, analyze and prepare reports on consultant deployment and investments as needed
• Coordinate with Managing Directors & Partners, commercial finance, NAMR Client Team
• Identify or open the appropriate codes for staffing assignments
• Ensure all relevant case codes accurately entered into SAM, enabling appropriate communication cascade via SAM
• Make all necessary adjustments to the internal and published pipeline
• Attend System and Regional calls and help action new and ongoing initiatives
• Overall uphold all NAMR Standard Operating Procedures and Service Level Agreements
• Perform Other Duties And Projects Required

Skills

• Bachelor's degree required
• 1-3 years of administrative support or human resources experience, preferably at a professional services firm
• Highly organized, attentive to detail
• Able to prioritize and action on tasks in a fast paced environment
• Excellent written and verbal communication skills and ability to effectively leverage our communication vehicles (Outlook, Slack, Trello)
• Numeric proficiency and experience managing financial data
• Ability to navigate and manage multiple databases
• Proficient computer skills: MS Office with a strong preference for substantial Excel and PowerPoint experience

Company Overview

Company H1B Sponsorship