Office Services Role w/ Professional Services Firm

Ares Management is a professional services firm dedicated to fostering a collaborative and inclusive work environment. They are seeking a Facilities team member for their Corporate Services Team in Denver, responsible for providing exceptional support for office operations and employee amenities in a fast-paced setting.

Responsibilities

• Hands on work that requires being in the physical space (Monday-Friday) maintaining amenities and office services throughout the day
• Assist with inventory for all common-use items such as café, emergency and office supplies, paper and toner utilizing company-approved supply vendors
• Check and stock café beverages and snacks and ensure office supplies in conference rooms, copy areas, gender neutral restrooms and wellness rooms are replenished daily
• Daily maintenance of all beverage and coffee equipment (Bevi, Co2, Cold Brew, Keurig, Nespresso)
• Maintain cleanliness and organization of café areas/cabinets, file rooms and onsite storage areas
• Monitor a highly utilized Corporate Services inbox and respond to employee service requests in a timely manner with professionalism and a strong customer service focus
• Assist with catering, conference room set-up/clean-up and be able to reposition office furniture to accommodate large meetings
• Support teams in processing and tracking online incoming/outgoing FedEx/UPS shipments
• Retrieve and disseminate U.S. Mail across internal teams and ensure they are properly distributed in mailboxes
• Maintain a strong line of communication with requestors and your supervisor by providing consistent updates such as completion of project dates, escalations, etc
• Provide initial review of vendor invoices in Coupa and code per Ares accounting standards
• Coordinate with loading dock for any vendor deliveries and provide onsite vendor support as needed
• Perform light maintenance requests that are not covered by external vendors, including but not limited to, assembling and repairing items, hanging pictures and whiteboards, etc
• Assist with compiling presentation materials which may involve copying, printing, scanning and binding services using GBC devices and materials
• Clear, clean and set-up offices/workstations for all new hires ensuring required equipment/supplies are in place
• Facilitate internal employee relocations and other requests requiring moving objects, lifting heavy boxes and relocating furniture
• Assist with office access and parking card program for the office
• Contact preferred vendors for maintenance, service, and supplies
• Coordinate with other support teams as needed, such as the Administrative, IT and Network Teams to deliver results
• Provide Reception coverage for breaks and lunch periods, as needed
• While at Reception, contact admin./individual employees to pick-up catering deliveries upon arrival
• In the absence of Reception support, assist with scheduling and editing conference room reservations in Outlook as requested with a high level of attention-to-detail
• Register visitors in the building’s visitor management system as requested
• Perform additional ad-hoc functions, providing consistent, quality, and cost-effective services

Skills

• HS Diploma or GED equivalent
• Dependable, great attitude, highly motivated and a team player
• Exceptional customer service skills and demonstrates enthusiasm and flexibility
• Adept at managing multiple tasks in a fast-paced environment with the ability to anticipate needs and think ahead
• Outstanding interpersonal and communications skills and the ability to effectively interface with personnel at all levels
• Demonstrates excellent business maturity, enthusiasm, organizational skills, and a positive attitude
• Highly motivated work ethic, with the ability to recognize when a job needs to be done and the capability to do it completely, assuming responsibility for total quality and follow-up to completion
• Handle day-to-day issues and office services duties independently, assuming responsibility without direct supervision
• Ability to handle confidential information appropriately
• Good judgment in terms of escalating issues vs. solving problems independently
• Able to lift upwards of 50lbs+
• Bachelor's degree
• 1-2 years of Corporate Services experience
• Proficiency in MS Office; includes ability to actively manage a busy inbox and calendar invites
• Knowledge/experience of facilities, buildings, maintenance and services
• Experience liaising with clients, consultants, tenants, and local authorities
• Experience managing third party contractor/vendors (internally and externally)

Benefits

• Comprehensive Medical/Rx, Dental and Vision plans
• 401(k) program with company match
• Flexible Savings Accounts (FSA)
• Healthcare Savings Accounts (HSA) with company contribution
• Basic and Voluntary Life Insurance
• Long-Term Disability (LTD) and Short-Term Disability (STD) insurance
• Employee Assistance Program (EAP)
• Commuter Benefits plan for parking and transit
• Access to a world-class medical advisory team
• A mental health app that includes coaching, therapy and psychiatry
• A mindfulness and wellbeing app
• Financial wellness benefit that includes access to a financial advisor
• New parent leave
• Reproductive and adoption assistance
• Emergency backup care
• Matching gift program
• Education sponsorship program

Company Overview

Company H1B Sponsorship